HR and Office Administrative Associate

HR and Office Administrative Associate

Shift/Hours: Monday - Friday, 9:00 am- 5:30 pm Pay Rate: $23-$25 per hour Location: San Jose, CA Experience: At least 1 year of HR/Admin experience

We are excited to share a new opportunity for an HR and Office Administrative Associate located in San Jose! This position is highly sought after and might not be available for long.

Are you working, but looking to explore? Are you needing a new career opportunity? Give us a call at 408-298-6775 and/or apply directly to this posting for immediate consideration! Don’t delay, apply today!

HR and Office Administrative Associate Job Duties include:

Manage full-cycle onboarding and offboarding workflows, including preparing new hire packets, collecting required documentation, and conducting orientation.

Maintain confidential employee personnel files and update HR systems in strict compliance with federal and state labor laws.

Support payroll and timekeeping operations by verifying hours, assisting with timecard corrections, and resolving routine payroll discrepancies.

Oversee front-desk operations by greeting visitors, routing incoming calls and emails, managing appointments, and maintaining an organized reception area.

Serve as an accessible point of contact for general employee inquiries regarding company policies, benefits, and standard procedures.

Coordinate company events, employee appreciation activities, and administrative initiatives to foster workplace culture and team engagement.

Other duties as assigned

HR and Office Administrative Associate Preferred Skills include:

Associate or Bachelor’s degree in Human Resources, Business Administration, or a related discipline.

Hands-on experience working with Human Resources Information Systems (HRIS) and dedicated timekeeping/payroll platforms.

Prior experience supporting multi-entity or shared-services employee groups (e.g., cross-company administration).

Background in independently planning, organizing, and executing mid-to-large company events and employee celebrations.

Active HR credentials, such as an aPHR or SHRM-CP certification.

Bilingual communication skills to support a diverse workforce.

HR and Office Administrative Associate Requirements may include:

High school diploma or equivalent (GED).

Minimum of 1–2 years of proven administrative experience in an office management, reception, or HR support capacity.

Working knowledge of standard HR practices, labor regulations, and basic payroll/timekeeping procedures.

Demonstrated ability to maintain strict confidentiality and exercise discretion with sensitive employee information.

Strong verbal and written communication skills with a polished, professional customer-service demeanor.

Proficiency in core office productivity tools, including Microsoft Office (Word, Excel, Outlook) or Google Workspace.

Must be willing to submit to a pre-employment background check and drug screen

Must provide 3 professional references

Benefits of working with PrideStaff:

Medical, Rx, and Wellness Benefits

Dental and Vision Plan Options

Short-term Disability

401(k) Retirement Plan

Holiday Pay

Join Us. PrideStaff Company Overview PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.

Compensation / Pay Rate (Up to): $23.00 - $25.00 Per Hour