Manager, Financial Transplant Specialist, Transplant Cellular Therapy - Full-Time, Days

Be a part of a world-class academic healthcare system, UChicago Medicine , as a Financial Transplant Specialist Manager in the Transplant Cellular Therapy department. Here, you will be responsible for all financial aspects related to transplant clearance within the Transplant and Cellular Therapy department. This includes oversight of pre-registration, insurance verification, and the maintenance of pre- and post-transplant patient accounts at UChicago Medicine, as well as managing a team of financial transplant coordinators. In this role, the manager performs financial and administrative tasks on behalf of patients, their families, and the hospital. This position will be primarily a work from home opportunity with the requirement to come onsite as needed (2-3 days a month). You may be based outside of the greater Chicagoland area.

The Financial Transplant Specialist Manager involves monitoring the flow of revenue generated by both transplant recipients and any donor-related charges, with limited supervision. The manager extensively utilizes the hospital’s revenue systems and communicates clearly about patient’s financial status with the care team, including patients, physicians, nurses, insurance companies, donors and other hospital staff, throughout every phase of care. The manager also addresses referrals, authorization, and coverage issues escalated by the financial transplant coordinators, particularly when services require temporary deferral.

The Transplant Financial Specialist Manager maintains work queue accounts, patient accounts, and workflows related to insurance coverage for both transplant recipients and donors.

Additionally, this individual oversees financial counseling workflows and provides information about the transplant process to recipients, donors, and hospital staff. Acting as a patient advocate, the manager addresses billing issues arise, and insurance coverage changes as they arise.

This role will also serve as a mentor to the financial transplant coordinators and collaborates with hospital finance teams to continuously refine and improve best practices in billing, patient communication, and EMR utilization.

Essential Job Functions

Provides oversight of the transplant financial coordinator team, ensuring appropriate staffing levels and equitable work distribution

Manages the Human Resources functions for direct reports, including hiring, performance appraisal, competency assessments, and ongoing performance management

Manages account and patient work queues related to transplant and donor patients to identify and resolve potential billing errors, collaborating with the transplant financial coordinator team to correct transplant plan codes, coverage details, and effective term dates

Develops and manages onboarding plans and training materials for all new transplant financial coordinator personnel

Provides resources, ongoing training, and mentorship to the team focused on revenue cycle best practices

Participates in leadership meetings, offers insight on process improvement and efficiency, and collaborates with hospital finance while carrying out financial and managerial responsibilities

Monitors overall patient flow and manages the complete financial case management for transplant recipients, donors and related services

Reviews the transplant calendar and verifies authorizations for upcoming recipients in collaboration with clinical teams

Collaborates with the transplant financial coordinators and clinical teams to appeal denied services, resolve charge disputes, address billing issues, and manage patient concerns, including arranging peer-to-peer conferences. Documents all verification, pre-authorization, and communication activities promptly

Performs other duties as requested by senior management

Required Qualifications

Bachelor’s degree or equivalent

At least 8 years of experience working in medical insurance verification and/or healthcare finance areas

Minimum of 10 years related healthcare registration, billing and/or reimbursement experience

Advanced understanding of financial clearance in healthcare setting

Proficient in Microsoft Office, Epic systems (EPIC training & testing), and Phoenix for solid organ candidates

Advanced insurance authorization and registration techniques

Background in medical terminology

Website Insurance Training (OneSource, Availity, Connex)

Strong communication skills and must be able to communicate courteously and effectively with physicians, payors, and staff

Ability to prioritize and work on several projects at once while maintaining communication with all invested parties

Ability to maintain confidentiality of patient information

Strong analytic and financial assessment abilities as well as the ability to maintain close attention to a variety of details required to perform duties effectively

Excellent customer service and communication skills with patients, colleagues and external customers

Proven ability to build and maintain relationships with the financial transplant coordinators, clinical teams and insurance case managers

Ability to problem-solve and manage conflicts independently while promoting a team-based environment

Advanced interpersonal skills including tact, discretion and courtesy necessary to interact cordially and effectively at all times

Effective task prioritization and decision-making in a dynamic, fast-paced environment

Adaptable to new systems and processes to meet patient needs while maintaining changing operational priorities

Commitment to patient-centered service, a commitment to excellence and accuracy while multi-tasking

Preferred Qualifications

Certified Revenue Cycle Representative (CRCR) certification

Certified Transplant Financial Coordinator (CTFC) certification

Strong coding and billing experience or financial counseling background

Position Details

Job Type/FTE: Full-Time (1.0 FTE)

Shift: Rotational Day Shift (8:00 am - 5:00 pm)

Work Location: Flexible Remote (Onsite 2-3 days/monthly)

Unit/Department: Transplant Cellular Therapy – Hyde Park

CBA Code: Non-Union

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine .