Administrative Assistant

We're seeking a Legal Administrative Assistant to join a small, established trial practice law firm in downtown Portland. This is a great opportunity for someone early in their career who wants to build professional office and legal experience, including a recent college graduate considering a future career in the legal field.

The Legal Administrative Assistant will provide day-to-day administrative support to the firm's attorneys and Practice Manager, with responsibilities ranging from reception and office administration to billing and document management. There is also an opportunity to take on paralegal-related responsibilities as you gain experience in the role.

Prior legal experience is not required.

Key Responsibilities

Welcome clients and other visitors to the office

Answer incoming calls and direct them appropriately

Distribute incoming mail and prepare outgoing mail

Maintain office supplies and assist with general office needs

Organize and maintain documents and files

Set up new matters in the firm's database

Assist with monthly billing and invoicing

Provide administrative support to attorneys and the Practice Manager

Learn and work within the firm's various software systems

Assist with correspondence, scheduling, and other administrative needs

Potentially assist with paralegal work, including client communication, coordination with courts and counsel, case organization, and research

Requirements & Qualifications

Some administrative or professional office experience preferred

Strong interpersonal and communication skills

Excellent attention to detail and organizational skills

Professional written and verbal communication

Comfortable using computers and learning new software systems

Ability to work effectively as part of a team in a fast-paced professional environment

Dependable, organized, and willing to pitch in where needed

Billing and/or QuickBooks experience is a plus, but not required

Interest in the legal field is a plus, but prior legal experience is not required

Benefits & Perks

Temp-to-hire opportunity with potential for long-term employment

Employer-paid parking in downtown Portland

Hands-on experience in a professional legal environment

Opportunity to work closely with a small team of attorneys

Potential to gain exposure to paralegal responsibilities

Excellent opportunity for a recent college graduate or someone interested in building a career in the legal field

About Springborn Staffing

Springborn Staffing is a Maine-based staffing and recruiting firm connecting talented professionals with leading employers throughout Maine and New England. We specialize in temporary, temp-to-hire, and direct-hire opportunities across administrative, accounting, finance, legal, and other professional fields.