Total Rewards & HRIS Administrator

The LaSalle Network

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Chicago, IL · Posted October 26, 2026

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Our client a leading market research company is seeking a Total Rewards and HRIS Administrator. The Total Rewards & HRIS Administrator supports the administration, coordination, and continuous improvement of the organization’s Total Rewards programs, Human Resources Information System (HRIS), and HR operational processes. This role plays a key part in ensuring accurate employee data, efficient HR processes, and a positive employee experience through the delivery of reward and recognition, wellbeing, and HR support services.

The ideal candidate is detail-oriented, service-focused, and comfortable working across HR systems, employee programs, and cross-functional teams. This position requires strong organizational skills, a commitment to data accuracy and confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Total Rewards and HRIS Administrator Key Responsibilities:

HRIS Administration & Data Management

Administer and process employee data changes within iTalent, ensuring accuracy, timeliness, and compliance with established HR policies and procedures.

Manage HRIS transactions, including:

Manager and reporting relationship changes.

Department and business unit transfers.

Job title and position updates.

Employee work location changes.

Review and validate HRIS transactions to maintain data integrity and consistency across employee records.

Maintain accurate employee information and support ongoing data audits, reconciliations, and reporting requests.

Assist with identifying opportunities to streamline HRIS workflows, improve data quality, and enhance operational efficiency.

Partner with HR Business Partners and other internal stakeholders to resolve employee data discrepancies and support HR system-related processes.

Total Rewards, Recognition & Wellbeing Administration

Coordinate the day-to-day administration of employee reward and recognition programs, including peer-to-peer recognition, values-based awards, and service milestone celebrations.

Support recognition program cycles, including communications, employee eligibility tracking, reporting, and award fulfillment.

Assist with the planning and execution of employee wellbeing initiatives, including awareness campaigns, educational webinars, wellness challenges, and engagement activities.

Coordinate with internal stakeholders, benefits providers, and external vendors to support program delivery and maintain employee resources.

Administer wellbeing-related processes, including employee wellness reimbursement submissions, documentation, and tracking.

Monitor program participation and utilization, providing insights and recommendations to improve employee awareness and engagement.

Support the ongoing evaluation and enhancement of Total Rewards programs to ensure a consistent and positive employee experience.

HR Operations & Employee Support

Provide day-to-day administrative support for HR operations, serving as a resource for employees and internal HR stakeholders.

Monitor and respond to inquiries received through the HR Resource Center (HRRC) inbox, ensuring timely, accurate, and professional employee support.

Assist employees with general HR-related questions, including:

Vacation, sick leave, and time-off processes.

Employee self-service updates, including personal information, direct deposit, and tax forms.

HR Business Partner contacts and available HR resources.

Wellness reimbursement submissions and related inquiries.

Escalate complex or sensitive employee matters to the appropriate HR team members.

Gather, organize, and maintain HRRC documentation and employee records in support of internal and external audit requests.

Administer and track FCA agreements within iTalent, ensuring appropriate documentation, recordkeeping, and follow-up.

Support the documentation and maintenance of standard operating procedures, HR resources, and administrative workflows.

Employee Experience & HR Communications

Maintain accurate and up-to-date Total Rewards and HR-related content on employee intranet sites, resource hubs, and internal platforms.

Develop and distribute employee communications, presentations, FAQs, program guides, and educational materials related to Total Rewards and HR processes.

Support new hire onboarding by maintaining resources and information related to reward and recognition, wellbeing programs, and employee self-service tools.

Partner with HR team members to ensure communications are clear, consistent, accessible, and aligned with organizational messaging.

Identify opportunities to improve the employee experience by simplifying HR processes and increasing awareness of available programs and resources.

Reporting, Compliance & Process Improvement

Maintain accurate records, program documentation, and administrative tracking tools across Total Rewards and HR operations.

Prepare recurring reports and dashboards related to employee recognition, wellbeing participation, HRIS transactions, and service delivery.

Support audit readiness by ensuring employee records, program documentation, and HR transactions are complete, accurate, and appropriately maintained.

Assist with vendor coordination, invoice processing, expense tracking, and program budget administration.

Support annual planning activities, program reviews, and ongoing governance processes for Total Rewards initiatives.

Identify opportunities to improve workflows, reduce manual processes, strengthen data accuracy, and enhance employee service delivery.

Collaborate with HR team members on system enhancements, process updates, and special projects as needed.

Total Rewards & HRIS Administrator Qualifications:

Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience.

2+ years of experience in Human Resources, HR operations, HRIS administration, Total Rewards, or a related administrative function.

Experience working with an HRIS or employee data management platform.

Strong attention to detail with demonstrated ability to maintain accurate and confidential employee information.

Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Outlook.

Strong organizational, communication, and customer service skills.

Ability to prioritize competing deadlines, manage multiple administrative processes, and work collaboratively across teams.

Experience working with iTalent or a comparable HRIS platform.

Familiarity with Total Rewards programs, including employee recognition, wellbeing, and benefits-related initiatives.

Experience supporting HR shared services, employee resource centers, or centralized HR support functions.

Knowledge of HR data management, employee lifecycle transactions, reporting, and audit documentation.

Experience creating employee communications, program materials, and operational reports.

Role Details:

Position Type: Contract, 3-4 months with potential to extend

Location: Chicago, Cincinatti, New York, Detroit

On-Site Model: Hybrid (2 days on-site, 3 days remote)

Pay: $45-55/hr

Benefits: Our consultants are eligible to enroll in medical, dental and vision benefits.

If you meet the qualifications and are interested in learning more, apply today!

Rachel Holmes

Principal

#LI-RH1

LaSalle Network is an Equal Opportunity Employer m/f/d/v.

LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.

LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends, hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's Compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here

All assignments are at-will and their duration is subject to change.

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{ "@context" : "https://schema.org/", "@type" : "JobPosting", "title" : "Total Rewards & HRIS Administrator", "description" : "Our client a leading market research company is seeking a Total Rewards and HRIS Administrator. The Total Rewards & HRIS Administrator supports the administration, coordination, and continuous improvement of the organization's Total Rewards programs, Human Resources Information System (HRIS), and HR operational processes. This role plays a key part in ensuring accurate employee data, efficient HR processes, and a positive employee experience through the delivery of reward and recognition, wellbeing, and HR support services.

Total Rewards and HRIS Administrator Key Responsibilities: HRIS Administration & Data Management

Administer and process employee data changes within iTalent, ensuring accuracy, timeliness, and compliance with established HR policies and procedures.

Manage HRIS transactions, including:

Manager and reporting relationship changes.

Department and business unit transfers.

Job title and position updates.

Employee work location changes.

Review and validate HRIS transactions to maintain data integrity and consistency across employee records.

Maintain accurate employee information and support ongoing data audits, reconciliations, and reporting requests.

Assist with identifying opportunities to streamline HRIS workflows, improve data quality, and enhance operational efficiency.

Partner with HR Business Partners and other internal stakeholders to resolve employee data discrepancies and support HR system-related processes.

Total Rewards, Recognition & Wellbeing Administration

Coordinate the day-to-day administration of employee reward and recognition programs, including peer-to-peer recognition, values-based awards, and service milestone celebrations.

Support recognition program cycles, including communications, employee eligibility tracking, reporting, and award fulfillment.

Assist with the planning and execution of employee wellbeing initiatives, including awareness campaigns, educational webinars, wellness challenges, and engagement activities.

Coordinate with internal stakeholders, benefits providers, and external vendors to support program delivery and maintain employee resources.

Administer wellbeing-related processes, including employee wellness reimbursement submissions, documentation, and tracking.

Monitor program participation and utilization, providing insights and recommendations to improve employee awareness and engagement.

Support the ongoing evaluation and enhancement of Total Rewards programs to ensure a consistent and positive employee experience.

HR Operations & Employee Support

Provide day-to-day administrative support for HR operations, serving as a resource for employees and internal HR stakeholders.

Monitor and respond to inquiries received through the HR Resource Center (HRRC) inbox, ensuring timely, accurate, and professional employee support.

Assist employees with general HR-related questions, including:

Vacation, sick leave, and time-off processes.

Employee self-service updates, including personal information, direct deposit, and tax forms.

HR Business Partner contacts and available HR resources.

Wellness reimbursement submissions and related inquiries.

Escalate complex or sensitive employee matters to the appropriate HR team members.

Gather, organize, and maintain HRRC documentation and employee records in support of internal and external audit requests.

Administer and track FCA agreements within iTalent, ensuring appropriate documentation, recordkeeping, and follow-up.

Support the documentation and maintenance of standard operating procedures, HR resources, and administrative workflows.

Employee Experience & HR Communications

Maintain accurate and up-to-date Total Rewards and HR-related content on employee intranet sites, resource hubs, and internal platforms.

Develop and distribute employee communications, presentations, FAQs, program guides, and educational materials related to Total Rewards and HR processes.

Support new hire onboarding by maintaining resources and information related to reward and recognition, wellbeing programs, and employee self-service tools.

Partner with HR team members to ensure communications are clear, consistent, accessible, and aligned with organizational messaging.

Identify opportunities to improve the employee experience by simplifying HR processes and increasing awareness of available programs and resources.

Reporting, Compliance & Process Improvement

Maintain accurate records, program documentation, and administrative tracking tools across Total Rewards and HR operations.

Prepare recurring reports and dashboards related to employee recognition, wellbeing participation, HRIS transactions, and service delivery.

Support audit readiness by ensuring employee records, program documentation, and HR transactions are complete, accurate, and appropriately maintained.

Assist with vendor coordination, invoice processing, expense tracking, and program budget administration.

Support annual planning activities, program reviews, and ongoing governance processes for Total Rewards initiatives.

Identify opportunities to improve workflows, reduce manual processes, strengthen data accuracy, and enhance employee service delivery.

Collaborate with HR team members on system enhancements, process updates, and special projects as needed.

Total Rewards & HRIS Administrator Qualifications:

Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience.