Administrative Assistant II

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Position Title: Administrative Assistant II

Job Category: University Staff

Employment Type: Regular

Job Profile: Administrative Assistant II

Job Duties:

University College's mission is to foster student success both in and out of the classroom through academic support structures that allow students to explore, learn, grow, and develop a timely progression toward graduation. The University College’s goal is to provide coordinated, intentional, and inclusive experiences, services, and opportunities in which students are both challenged and supported.

This position reports to the Administrative Specialist for University College. The position is responsible for supporting University College programs; assisting with travel arrangements and reimbursements; search and screen support; and performing day-to-day office functions.

Responsibilities:

Office Support

Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to appropriate entities.

Provides direct administrative support, which may include tasks such as scheduling, document and record management (editing, printing, copying, scanning, physical and electronic filing), and mail and deliveries.

Coordinates communication with internal and external groups for the Dean.

Coordinates room schedules, including arranging and setting up for meetings, conferences, and webinars; responds to EMS requests.

Manages University College search and screen committees throughout the recruiting and hiring process.

Facilitates travel arrangements and travel reimbursements for staff.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.

Assists Dean, Associate Dean and Administrative Specialist with projects.

Maintains confidentiality of department communications and operations.

Supports branch campus, as needed.

Support University College programs

Issues contracts and provides administrative support for the Pointers Connect Internship program.

Provides administrative support for the University Honors Program.

Provides administrative support to the undergraduate research (URSCA) program.

Assists with event planning and support for annual conferences.

Provides administrative support to the Dean for the academic and tuition appeals process.

Collaborates with internal and external program partners.

Tracks and facilitates payment and/or reimbursement of expenses.

Other duties as assigned.

Key Job Responsibilities:

Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Department: University College

Compensation: $19.14 per hour

Required Qualifications:

Ability to work independently and as part of a team

Strong verbal and written communication skills

Demonstrated organizational skills

Experience in fast-paced office environment

Experience with technology and software, including MS Office

Ability to work effectively with people from a variety of culturally diverse backgrounds

How to Apply:

TO ENSURE CONSIDERATION: Applications received by 11/9/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents:

Cover letter addressing qualifications and experience

Resume

After you submit your application, you will be unable to edit it. Please be sure to include all required materials before submitting your application.

Contact Information:

Name: Kristin Peterson

Email: kpeterso@uwsp.edu

Phone: 715-346-4054

Contact Information:

Special Notes:

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com .

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or hr@uwsp.edu.

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.