Administrative Assistant
Worldwide Flight Services
Jamaica, NY · Posted October 21, 2026
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Pay compared with the market
This listing does not state pay. Across 323 open administrative assistant listings that state pay, the middle half runs $41,500 to $59,000 and the median is $47,500.
Listed pay is what employers advertise, not what people are paid.
Administrative Assistant salaries by state · Check your own pay
How AI is used in this kind of work
Among secretaries and administrative assistants, except legal, medical, and executive, AI is already used for a large share of the tasks. Measured exposure for secretaries and administrative assistants, except legal, medical, and executive: 45% (high).
Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.
Worldwide Flight Services has filed one layoff notice in the last twelve months, covering 59 workers, most recently October 2026. These are public filings with state labor departments, and an open role can sit alongside them. See the filings
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About the job
Compensation Data
Pay Rate: $23 - $26 /hr
About WFS
Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipment, luggage, business to customer delivery, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 164 airport locations, 18 countries, and on 5 continents. Are you ready to take off on your next career with us?
Job Summary
We are seeking a detail-oriented and organized Administrative Assistant to support our ground handling and passenger services office. This role involves managing daily administrative tasks, coordinating office activities, and ensuring smooth communication between internal teams and external clients.
Responsibilities
Answer and direct phone calls, emails, and correspondence.
Organize and schedule appointments, meetings, and travel arrangements.
Maintain office records, policies, and procedures.
Assist in preparing reports and reconciling expenses.
Manage airport security badging processes for employees.
Oversee time and attendance tracking and assist with payroll processing.
Order and manage office supplies.
Provide support to visitors and act as a point of contact for clients.
Minimum Requirements
Proficiency in MS Office (Excel, PowerPoint).
Strong organizational and time management skills.
Excellent communication and problem-solving abilities.
Knowledge of office management systems, payroll, and security badging procedures.
High school diploma required; additional administrative qualifications are a plus.
Preferred Skills
Experience in the aviation or transportation industry.
Familiarity with payroll and timekeeping software.
Ability to handle confidential information with discretion.
Strong attention to detail and accuracy.
Customer service experience in a fast-paced environment.
Physical Requirements/Working Conditions
Remain in a stationary position 50% of the time.
Occasionally move about inside the office to access file cabinets, office machinery, etc.
Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.
Walk short distances.
Reach above and/or below shoulder.
Handle/grasp documents or office equipment.
Sit and/or stand for short or extended periods of time.
Lift/carry/move objects, files and documents up to 10 pounds.
Work in an office environment using standard office equipment.
Talk, listen, and speak clearly on telephone.
Maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
Perks & Benefits
Want your pay in advance? Access your pay when you need it through DailyPay app!
Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
Need quality medical care? Multiple options for both full and part-time employees!
Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
Want to invest in your future? 401k program offered!
Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!
WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.