Public Relations Coordinator

Essential Functions (Responsibilities)

· Draft and distribute approved news releases, media kits and statements.

· Maintain and update media contact lists and databases (journalists, bloggers, influencers).

· Coordinate interviews, press tours and media coverage opportunities.

· Plan and execute conferences, exhibition opening promotions, tours and public events.

· Manage media logistics, invitations and post-event follow-ups.

· Write/edit newsletters, website copy and other communications, which may include interviews with artists, historians, staff, donors, community members, etc.

· Support outreach to community groups, partners and media outlets.

· Serve as an ambassador during public and professional events.

· Execute email campaigns, including newsletters and program promotions.

· Update website to ensure accurate, timely and engaging content aligned with museum priorities.

· Work closely with Gilcrease leadership.

Required Qualifications

Knowledge, Skills, and Abilities:

· Excellent writing, editing and verbal communication skills.

· Strong organizational skills and ability to manage multiple projects simultaneously.

· Proficiency with digital tools: Microsoft Office, email marketing platforms, and content management systems; experience with Adobe Creative Suite and/or WordPress a plus.

· Cross-department collaboration: Work closely with marketing, curatorial, education and development teams to align messaging and campaigns.

· Ability to approach and respond to sensitive topics and a variety of audiences with care and respect.

Equivalent Education and Experience:

· Bachelor’s degree in public relations, communications, journalism, marketing or related field.

· At least three years of experience in public information, media relations or communications; museum, nonprofit or cultural sector experience preferred.

Special Job Dimensions

· On-Site & Off-Site Work: Collaborate in person with communications, marketing, curatorial and education teams; requires occasional travel.

· Flexible Schedule: Must be available for occasional evenings and weekends to cover Gilcrease events, exhibitions and programs.

· High Responsiveness: Ability to monitor and respond to news media inquiries outside standard business hours when necessary.

· Public-Facing Role: May be asked to represent Gilcrease in person at events or programs.

Physical Requirements

· Ability to remain seated or standing for extended periods while working at a computer or attending meetings and activities.

· Frequent use of hands and fingers for typing, writing and handling printed materials.

· Visual acuity for reviewing digital and printed content.

· Occasional lifting and carrying of promotional materials, event signage or equipment (up to 20 pounds).

· Ability to move throughout the museum and event spaces for media coordination and public engagement.

· Comfortable speaking in front of groups and interacting in the community.

Disclaimer:

The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day to day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.

The University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to service and inclusion, we prepare individuals to make meaningful contributions to our campus, our community, and our world.

The University endeavors to create and nurture an informed and inclusive environment in its workplace and educational programs. Affirmative action and equal employment opportunity are integral parts of the University not just because they are legally mandated, but because we recognize that the present and future strength of the university is based primarily on people and their skills, experience, and potential. The University does not discriminate in access to, or treatment or employment in, its programs and activities on the basis of race, color, age, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, disability, genetic information, ancestry, or marital status. The University seeks to recruit, select, and promote students, faculty, and all other employees on the basis of individual merit.