Administrative Assistant

Position Overview

The Administrative Assistant provides comprehensive administrative support to the Campus President, faculty, and staff, ensuring efficient daily operations. This role performs general office functions, supports compliance and accreditation efforts, and coordinates onboarding documentation for new hires. This position also plays a key role in organizing campus events, maintaining records, and supporting communication across departments.

The compensation for this position ranges from $22-26.00 per hour. What You'll Do

Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support

Coordinate and track new hire documentation, including I-9 compliance and credential verification

Maintain organized records and filing systems for personnel, compliance, and accreditation documentation

Assist with scheduling meetings, campus events, and coordinating leadership calendars

Prepare and distribute reports, correspondence, and official documents

Support accreditation and regulatory processes by gathering and submitting required documentation

Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents

Coordinate office supply inventory and manage orders

Assist with special projects assigned by campus leadership

Other duties as assigned

What You'll Bring

High school diploma or GED (required); Associate’s degree in business or related field (preferred)

Minimum of three (3) years of administrative experience (required)

Experience in post-secondary education (preferred)

Apply knowledge and skills to complete tasks with minimal supervision

Identify straightforward problems and recommend potential solutions

Communicate clearly and effectively with peers and stakeholders

Demonstrate active listening and empathy in interactions

Participate in presentations or facilitate small group discussions

Manage multiple tasks in a dynamic environment

Use productivity software and collaboration tools with confidence

Show initiative and accountability for assigned outcomes

Perform routine tasks and seek guidance for new situations

Builds strong customer relationships and delivers customer-centric solutions

Achieves results consistently, even in tough circumstances

Develops and delivers multi-mode communications tailored to diverse audience needs

Seeks new growth opportunities and challenges through formal and informal development channels

Able and willing to: Communicate, think, learn, and reason

Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks

Safely ambulate and/or maneuver when on-site at Company locations

Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility

Ability to use good judgment, problem-solving and decision-making skills

Ability to maintain confidentiality and manage sensitive information with discretion

Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously

Ability to gain, understand and apply information and data as it relates essential functions of the position

Ability to foster long-term relationships with stakeholders

Work is performed indoors in a climate-controlled environment when on site at an assigned company location. Employees must be able to safely ambulate when on company premises.

This position is designated as On Campus or On Site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.

Local travel required (up to 5%)

About Us

Universal Technical Institute, Inc. is a national leader in workforce solutions for transportation, skilled trades and healthcare/dental. Across our two brands, Universal Technical Institute (UTI) and Concorde Career Colleges, we share a common purpose: to prepare students for careers in high-demand fields. Just as we invest in our students’ futures, we invest in our people by creating opportunities to grow, contribute and build rewarding careers while making a lasting difference in the lives of students, employers and the communities we serve.

Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support

Coordinate and track new hire documentation, including I-9 compliance and credential verification

Maintain organized records and filing systems for personnel, compliance, and accreditation documentation

Assist with scheduling meetings, campus events, and coordinating leadership calendars

Prepare and distribute reports, correspondence, and official documents

Support accreditation and regulatory processes by gathering and submitting required documentation

Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents

Coordinate office supply inventory and manage orders

Assist with special projects assigned by campus leadership

Other duties as assigned

High school diploma or GED (required); Associate’s degree in business or related field (preferred)

Minimum of three (3) years of administrative experience (required)

Experience in post-secondary education (preferred)

Apply knowledge and skills to complete tasks with minimal supervision

Identify straightforward problems and recommend potential solutions

Communicate clearly and effectively with peers and stakeholders

Demonstrate active listening and empathy in interactions

Participate in presentations or facilitate small group discussions

Manage multiple tasks in a dynamic environment

Use productivity software and collaboration tools with confidence

Show initiative and accountability for assigned outcomes

Perform routine tasks and seek guidance for new situations

Builds strong customer relationships and delivers customer-centric solutions

Achieves results consistently, even in tough circumstances

Develops and delivers multi-mode communications tailored to diverse audience needs

Seeks new growth opportunities and challenges through formal and informal development channels

Able and willing to: Communicate, think, learn, and reason

Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks

Safely ambulate and/or maneuver when on-site at Company locations

Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility

Ability to use good judgment, problem-solving and decision-making skills

Ability to maintain confidentiality and manage sensitive information with discretion

Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously

Ability to gain, understand and apply information and data as it relates essential functions of the position

Ability to foster long-term relationships with stakeholders

Work is performed indoors in a climate-controlled environment when on site at an assigned company location. Employees must be able to safely ambulate when on company premises.

This position is designated as On Campus or On Site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.

Local travel required (up to 5%)