Resignation letter: a template and what to say
By Justin KullaLast updated
Template
Dear [Manager’s name],
Please accept this letter as notice of my resignation from my position as [title] at [company]. My last day will be [date, two weeks from today].
Thank you for the opportunity to work here and for your support. I will do all I can to make the transition smooth and I am glad to help train a replacement or document my work before I go.
Sincerely, [Your name]
What to include
- A clear statement that you are resigning, with your title and the company name.
- Your last day, as a date.
- A brief thank-you.
- An offer to help with the handover.
What to leave out
- Complaints, blame or criticism of anyone. The letter goes in your file.
- Where you are going, unless you want to share it.
- A long explanation. You do not owe one.
- Anything you would not want your next employer to read, since they may ask for a reference.
How to deliver it
- Tell your manager in person or on a call first, then hand over or email the letter the same day.
- Send a copy to HR, and ask in writing about your final pay, unused vacation, benefits end date and 401(k).
- For a resignation email, use the same text with a clear subject line, such as “Resignation: [Your name].”
Short version
“Dear [Name], I am resigning from my position as [title], effective [date]. Thank you for the opportunity. I will help with the transition. Sincerely, [Your name].”
Frequently asked questions
How do I write a resignation letter?
State that you are resigning, give your last day, thank your employer and offer to help with the handover. Keep it to a few sentences.
How much notice should I give?
Two weeks is customary in the United States, unless your contract or offer letter requires more. Senior roles often give more.
Do I have to give a reason in my resignation letter?
No. A reason is optional, and a short, neutral letter is safest.
Should I send a resignation email or a letter?
Tell your manager first. Then send the letter by email or as a document, whichever your employer uses, and copy HR.
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