Accounts Payable Specialist

About the Role

We are seeking a detail-oriented and organized Accounts Payable Specialist to support daily accounting operations in a fully remote environment. This position focuses on accurate invoice processing, vendor account management, payment documentation, account reconciliation, and maintaining reliable financial records.

The ideal candidate will demonstrate strong analytical skills, attention to detail, sound professional judgment, and the ability to manage financial responsibilities independently while collaborating with colleagues across different departments.

Key Responsibilities

• Review, verify, and process vendor invoices in accordance with established accounting procedures and payment schedules.

• Ensure invoices contain accurate billing information, appropriate approvals, and required supporting documentation.

• Maintain organized and up-to-date accounts payable records within designated accounting systems.

• Reconcile vendor statements, investigate discrepancies, and resolve outstanding payment-related issues.

• Coordinate with purchasing, finance, and operational teams to clarify invoice discrepancies and obtain necessary documentation.

• Assist with payment preparation and verification while following established financial authorization procedures.

• Monitor outstanding invoices, payment deadlines, and vendor account balances.

• Support month-end closing activities, account reconciliations, and routine financial reporting.

• Respond professionally to vendor inquiries regarding invoice status, payment processing, and account discrepancies.

• Maintain confidentiality and safeguard sensitive financial information.

• Identify opportunities to improve invoice processing accuracy, documentation, and operational efficiency.

• Perform additional accounts payable and accounting support duties as assigned.

Work Arrangement

This is a full-time remote position requiring effective communication, consistent availability during scheduled working hours, and the ability to manage assigned responsibilities independently.

The successful candidate will collaborate with internal teams using approved accounting software, digital communication tools, and established financial procedures.

The position requires professionalism, accuracy, accountability, and a commitment to maintaining established accounting and financial control standards.

Required Qualifications

• High school diploma or equivalent; an associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.

• Previous experience in accounts payable, bookkeeping, accounting administration, or a related financial support position.

• Working knowledge of invoice processing, vendor account management, payment documentation, and account reconciliation.

• Proficiency in Microsoft Excel, Microsoft Office, and standard business applications.

• Familiarity with accounting software or enterprise resource planning (ERP) systems.

• Strong attention to detail and the ability to maintain accurate financial records.

• Excellent organizational, time management, and problem-solving skills.

• Effective written and verbal communication skills.

• Ability to prioritize assignments, meet deadlines, and work independently in a remote environment.

• Ability to maintain confidentiality when handling financial records and sensitive business information.

• Understanding of standard accounting procedures and internal financial controls.

• Must be legally authorized to work in the United States.

Preferred Qualifications

• Experience with QuickBooks, NetSuite, SAP, Oracle, or similar accounting platforms.

• Familiarity with purchase orders, invoice matching, vendor statement reconciliation, and payment processing.

• Experience supporting month-end closing procedures and financial reporting activities.

• Previous experience working remotely or collaborating with distributed teams.

• Knowledge of generally accepted accounting principles (GAAP) and standard accounts payable practices.

Professional Competencies

We value candidates who demonstrate reliability, accountability, analytical thinking, professionalism, and a commitment to maintaining accurate financial records.

The successful candidate should be comfortable learning new systems, following established procedures, communicating effectively with colleagues, and managing responsibilities with minimal supervision.

• Comprehensive Health Coverage

• Paid Time Off and Holidays

• Retirement Savings Plan

• Remote Work Flexibility

• Professional Development