Administrative Assistant Specialist
DEL Monte
Coral Gables, FL · Posted November 5, 2026
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Where Coral Gables, FL ranks
Where Coral Gables, FL placed in our monthly rankings, month by month. Each month stays online at its own address.
November 2026
- #6Best cities for director and executive jobs in the Southeast25% · of 87
- #17Best cities for junior jobs in Florida28% · of 21
How AI is used in this kind of work
Among executive secretaries and executive administrative assistants, AI is already used for some of the tasks. Measured exposure for executive secretaries and executive administrative assistants: 23% (some).
Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.
Skills this job asks for
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About the job
Benefits We Offer Include:
Medical, Dental & Vision Insurance
401(k) with company match
Employer‑paid life & disability insurance
Flexible Spending Accounts (FSA)
Paid Time Off (PTO)
7 Company Paid Holidays
24/7 Telemedicine & Employee Assistance Program
Optional voluntary benefits (legal, accident, identity protection)
Eligibility on the first of the month following your hire date
Purpose of Position:
This position will be responsible for support and to perform daily administrative functions for upper management.
Accountabilities:
Make appointments, maintain and update daily or as required, their calendars.
Greet and assist guests visiting.
Receive and distribute mail.
Assist with travel arrangements and expenses.
Review, code and submit invoices or enter payment requests in FreshLink as needed.
Reconcile the monthly AMEX bills, obtain back-up, approvals, code and submit for processing.
Review and confirm the monthly recurring rent register to ensure all rent payments are correct.
Research and reconcile invoice payments as required.
Ad-hoc projects.
Support all areas as needed in the absence of the Sr. Analyst, Executive Assistant.
Minimum Skills Required:
2-year college degree, from an accredited institution, and/or equivalent work experience in a related field.
Expert knowledge of Microsoft Office programs (i.e. Word, Excel, Outlook, Power Point, etc.) and AI tools.
Must be able to work in a fast-paced, detail-oriented and confidential environment.
Strong communication abilities, including speaking, writing and active listening.
Effective organizational and time management skills, prioritization, multitasking and planning with keen attention to detail.
Great customer service skills, including a personable and positive attitude.
Problem-solving and critical thinking abilities.
Preferred but not Essential:
Oracle application financials and related modules.
***Please note: This position does not qualify for relocation expenses. ***
Fresh Del Monte Produce Inc. is a global leader in the production, distribution, and marketing of fresh and fresh-cut fruits and vegetables. Our diverse product portfolio also includes prepared fruits and vegetables, juices, beverages, snacks, and desserts—available in over 80 countries worldwide. With operations spanning more than 35 countries, we’ve proudly been nourishing families for over 135 years.
We are committed to maintaining a drug-free workplace and are proud to be an Equal Opportunity Employer. Fresh Del Monte and its affiliates do not discriminate based on race, color, religion, national origin, age, disability, gender, veteran status, or any other characteristic protected by applicable law. We also participate in E-Verify* where applicable, to ensure employment authorization eligibility. Driven by our core values—Excellence, Care, Passion, Trust, and Creativity—we invite you to explore our career opportunities and join our FRESH team.