Administrative Assistant

Now hiring for a Administrative Assistant

Location: Alexandria, MN

Pay Rate: $21.00 per hour

Schedule: 8am-5pm Mon-Fri

Make Life Easier. One Calendar, One Inbox, One Crisis at a Time.

Every team needs that one person who just gets it done. As a Administrative Assistant, you’ll manage the details, support the crew, and keep the operation running like a pro. Your organizational skills and upbeat energy make you the go-to person everyone counts on.

Looking for Administrative Assistant jobs in Alexandria where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

The Administrative Assistant will be required to perform administrative and receptionist duties including coordinating/supporting daily site activities and supporting plant manager and management staff.

If your skills and experience are a good match for this role please apply today. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Job Duties

Maintain a professional image and demeanor with all employees, management, executives, and visitors

Answer questions about organization and provide callers with addresses, directions, and other information

Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel

Maintain/update daily appointments, calendars, and schedule conference rooms

Prepare/assist with compiling reports and presentations

Maintain and monitor office supply inventory levels and place orders as required

Review/prepare documents, reports, and other correspondence materials for the management team

Have an operating knowledge of computers, Oracle experience a great plus.

Compile production data in excel and review for accuracy

Courteously receive and screen all in-bound calls, emails, and visitors

Complete and review, invoices, and other relevant monetary documents filing them as necessary

Ensuring that all appropriate approvals are received prior to payment of vendor invoices

Matching up invoices with receiving information into Oracle

Follow through on updating vendor information

Reconciling vendor statements

Receives all parts and supplies into Oracle

Communicate with purchasers any issues and recommends actions to resolve discrepancies.

Verifying the accuracy of invoices, including coding, and approving for A/P processing

Coordinate departmental office activities including career fairs

Prepare travel arrangements where necessary

Review, evaluate and distribute all incoming and outgoing mail

Provide administrative support to all departmental members

Maintain a high level of confidentiality in all interactions

Answer incoming calls, retrieve messages from voicemail and forward them to the appropriate personnel

Willingness to take on any new challenges daily

Understand and follow all company safety policies and procedures and all Good Manufacturing Practices.

Wear PPE (Personal Protective Equipment) when required.

All other duties as assigned.

Minimum Qualifications:

High School diploma or GED required.

3+ years’ experience as an Administrative Assistant, or relevant role, considered an asset.

Preferred Qualifications:

Beneficial to have knowledge of Oracle & FSR (Financial Statement Reporting).

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge and Skills:

Proficient use of Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint) and other related computer applications.

Superior organizational and prioritization skills.

Personable with good communication skills

Must be able to work independently and complete tasks in a deadline-based environment.

Strong attention to detail and a willingness to lend support when and where it is needed.

Maintain a high level of confidentiality in all interactions.

Must be a team player with a positive attitude.

Some overtime may be required.

Benefits

Competitive Weekly Pay

Comprehensive Benefits including medical, dental, and vision coverage.

Life Insurance and Disability Insurance for added peace of mind.

Optional 401(k) Plan to help you prepare for the future.

Supportive Professional Environment focused on teamwork, growth, and success.

They pay weekly and are issue-free concerning payroll and give the employee freedom to work unencumbered.” – Administrative Assistant, Staffmark

Hit apply and make your next job your best one yet.

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

Maintain a professional image and demeanor with all employees, management, executives, and visitors

Answer questions about organization and provide callers with addresses, directions, and other information

Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel

Maintain/update daily appointments, calendars, and schedule conference rooms

Prepare/assist with compiling reports and presentations

Maintain and monitor office supply inventory levels and place orders as required

Review/prepare documents, reports, and other correspondence materials for the management team

Have an operating knowledge of computers, Oracle experience a great plus.

Compile production data in excel and review for accuracy

Courteously receive and screen all in-bound calls, emails, and visitors

Complete and review, invoices, and other relevant monetary documents filing them as necessary

Ensuring that all appropriate approvals are received prior to payment of vendor invoices

Matching up invoices with receiving information into Oracle

Follow through on updating vendor information

Reconciling vendor statements

Receives all parts and supplies into Oracle

Communicate with purchasers any issues and recommends actions to resolve discrepancies.

Verifying the accuracy of invoices, including coding, and approving for A/P processing

Coordinate departmental office activities including career fairs

Prepare travel arrangements where necessary

Review, evaluate and distribute all incoming and outgoing mail

Provide administrative support to all departmental members

Maintain a high level of confidentiality in all interactions

Answer incoming calls, retrieve messages from voicemail and forward them to the appropriate personnel

Willingness to take on any new challenges daily

Understand and follow all company safety policies and procedures and all Good Manufacturing Practices.

Wear PPE (Personal Protective Equipment) when required.

All other duties as assigned.

A Administrative Assistant provides essential administrative support that helps teams stay organized, responsive, and productive. This role requires strong communication skills, attention to detail, and the ability to manage information accurately while supporting daily business operations.

Success as a Administrative Assistant requires the ability to balance multiple priorities, maintain professional communication, organize records, prepare documents, and help coworkers stay on schedule. The role is well suited for someone who enjoys keeping details in order and helping an office run smoothly.

Strong Administrative Assistant candidates bring dependability, professionalism, discretion, and a service-focused attitude to every task. Their work supports better communication, stronger organization, and more efficient operations across the workplace.