Executive Assistant

For more than 65 years, HEICO Corporation, a NYSE traded company, has thrived by serving niche segments of the aviation, defense, space and electronics industries by providing innovative and cost-saving products and services. HEICO’s high-energy culture focuses our Team Members’ on providing high quality products and services to our customer base, which is made up of most of the world’s airlines and the defense industry.

The Executive Assistant serves as a trusted strategic partner to the executive, providing high-level administrative and operational support while managing schedules, communication, travel and completing priorities. This role requires strong organizational skills, sound judgment, discretion, and the ability to anticipate needs in a fast‑paced, dynamic environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manage all calendars, including meetings, calls, travel and appointments.

Coordinate internal and external meetings, including agendas, logistics and follow-ups.

Coordinate domestic and international travel, including flights, hotels, ground transportation and itineraries.

Manage and prioritize the executive’s communications with full confidentiality, including screening and responding to emails, calls and correspondence, and determining matters requiring the executive’s attention.

Serve as a trusted point of contact for the executive's personal matters.

Act as liaison between the executive and staff, clients, senior leaders, and external partners.

Prepare the executive for meetings, presentations and conference calls, and brief them on important information beforehand.

Prepare detailed financial reports. Consolidate monthly and quarterly data.

Independently prepare, edit and finalize reports, presentations, memos, project timelines and other executive-level materials.

Assist with corporate events, board meetings and other executive functions as required.

Track deadlines, action items and ongoing projects to ensure timely completion.

Responsible for compiling data to complete expense reporting, invoicing and basic budget tracking.

Must be willing and able to work at both the Miami and Sunrise locations, with the work location varying by day.

Perform other duties, as assigned.