Executive Assistant - Investor Relations

Waltham, MA, United States Thermo Fisher Scientific

Work Schedule Standard (Mon-Fri)

Environmental Conditions Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

Discover Impactful Work

As the Executive Assistant and Administrator for the Investor Relations department, you will provide comprehensive administrative and operational support to the Vice President of Investor Relations in support of the department’s objectives. This role requires strong organizational, analytical, and prioritization skills to manage multiple responsibilities effectively while proactively anticipating needs. You will interact regularly with senior leaders, including the Offices of the CEO and CFO, as well as external stakeholders, and will be entrusted with handling confidential and sensitive non-public information with the highest level of discretion and professionalism.

Location :

On-site in Waltham, MA. Relocation assistance is NOT provided.

Must be legally authorized to work in the United States without sponsorship.

Must be able to pass a comprehensive background check, which includes a drug screening.

Keys to Success

Executive Assistant and Administrator responsibilities include:

Manage complex calendars, coordinate meetings, and track follow-up actions to support the Vice President of Investor Relations and the Senior Director of Investor Relations

Coordinate domestic and international travel arrangements and prepare expense reports to ensure efficient and seamless travel experiences

Prepare, edit, and format presentations, correspondence, and reports for executive leadership and external audiences

Plan and coordinate logistics for meetings, programs, events, and conferences, which may include senior leaders, shareholders, analysts, and other stakeholders

Provide general office administration and reception support as needed

Investor Relations specific responsibilities include​:

Manage correspondence through the Investor Relations email inbox and telephone line, ensuring timely, accurate, and appropriate responses to investor inquiries

Maintain investor databases to track institutional ownership, engagement activity, and document interactions

Support the Investor Relations team with functional projects and the preparation of special reports and analyses

Track, organize, and archive sell-side analyst publications and related materials

Maintain and coordinate updates to the Investor Relations section of thermofisher.com, ensuring accuracy, consistency, and timely disclosure for all stakeholders

Education

HS Diploma required; Associate’s Degree preferred

Experience & Skills

Demonstrated success as an executive assistant or administrator, ideally supporting senior leaders within a complex, matrixed, or multinational organization; experience in Investor Relations is preferred

High degree of integrity, professionalism, and discretion, with the ability to handle confidential and sensitive information responsibly

Proven ability to independently manage, prioritize, and execute multiple concurrent tasks and deadlines in a fast-paced environment

Strong organizational and time-management skills, including the ability to coordinate the schedules and priorities of senior executives

Excellent written, verbal, and interpersonal communication skills, with the ability to interact effectively with executive-level and external audiences

Ability to anticipate leadership needs by understanding business objectives and exercising sound judgment

Proficiency with workplace productivity tools, including Microsoft Office (PowerPoint, Excel, Word), and experience with collaboration platforms; familiarity with IR tools (e.g., Bloomberg, FactSet, or similar) is a plus

Strong problem-solving skills, resourcefulness, and adaptability, with a positive and poised approach in a dynamic, evolving environment

Willingness and ability to learn new technologies, including emerging AI-enabled tools, to enhance efficiency and effectiveness

Additional Information

Infrequent domestic travel may be required

Ability to work outside regular business hours as needed

What Sets This Opportunity Apart

Join a globally renowned company at the forefront of scientific innovation.

Collaborate with a team of ambitious professionals who are passionate about making a difference.

Contribute to the success of a company that is dedicated to improving human health and well-being.

Work in a dynamic and fast-paced environment where your skills and contributions will be valued.

Access opportunities for professional growth and development within the organization.

At Thermo Fisher Scientific Inc., we are committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and value the strengths and perspectives that each individual brings to our team. We strive to provide reasonable accommodations and adjustments to applicants and employees with disabilities to ensure equal access to employment opportunities. If you require any accommodations or adjustments during the application process or throughout your employment, please let us know.

Join our exceptional team and take the next step in your career as an executive assistant at Thermo Fisher Scientific Inc. Apply now and seize this remarkable opportunity to contribute to our mission of enabling our customers to make the world healthier, cleaner, and safer.

Apply today! http://jobs.thermofisher.com

Compensation and Benefits The salary range estimated for this position based in Massachusetts is $90,000.00–$115,000.00.

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

A choice of national medical and dental plans, and a national vision plan, including health incentive programs

Employee assistance and family support programs, including commuter benefits and tuition reimbursement

At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards