Events and Travel Coordinator

Events and Travel Coordinator

Summary Of Job Duties

The Events and Travel Coordinator position supports the Indigenous Food and Agriculture Initiative (IFAI), a national legal and policy research center. The Events and Travel Coordinator is responsible for supporting the IFAI’s professional staff by booking travel and processing expenses in a timely manner in accordance with travel policy, as well as liaising with the University of Tulsa Travel Office and staff on IFAI travel matters. The Events and Travel Coordinator will also be involved in coordinating group travel for external stakeholders on an as-needed basis.

Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others in a fast-paced professional office.

Qualifications

Minimum Qualifications: An associate’s degree or equivalent combination of education and/or experience

Previous experience coordinating travel and/or processing complex expense reports in a professional setting

Knowledge of higher education institution travel policies and procedures

Preferred Qualifications: Experience working with/for Tribal Nations, Tribal citizens, or Tribally owned entities

Experience with Concur

Knowledge, Skills & Abilities: Knowledge of higher education institution travel policies and procedures

Advanced word processing, spreadsheet, presentation, and database software skills

Ability to learn and implement organizational policies and processes

Ability to present facts and recommendations effectively in oral and written form

Ability to professionally maintain composure and effectiveness under pressure and changing conditions

Ability to establish and maintain cooperative working relationships

Ability to learn department operating policies, procedures, systems, methods, and tasks

Responsibilities

10%: Help maintain and further develop collaborative relationships with external stakeholders

40%: Coordinating group travel and events for external stakeholders and internal needs

40%: Supporting IFAI's professional staff with their travel needs and processing expenses

10%: Other duties as assigned

Physical Requirements

Ability to sit, stand, and walk for extended periods throughout the workday.

Ability to use a computer and other standard office equipment for prolonged periods.

Ability to communicate effectively in person, by telephone, and through electronic means.

Ability to occasionally bend, stoop, reach, and lift or carry materials weighing up to 25 pounds.

Ability to travel locally and occasionally out of town to support meetings, events, trainings, and stakeholder activities.

Ability to move between event locations and meeting spaces and assist with event setup and breakdown as needed.

Ability to work occasional evenings, weekends, or extended hours in support of events and organizational needs.

Ability to perform the essential functions of the position with or without reasonable accommodation.

The University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to service and inclusion, we prepare individuals to make meaningful contributions to our campus, our community, and our world.

The University endeavors to create and nurture an informed and inclusive environment in its workplace and educational programs. Affirmative action and equal employment opportunity are integral parts of the University not just because they are legally mandated, but because we recognize that the present and future strength of the university is based primarily on people and their skills, experience, and potential. The University does not discriminate in access to, or treatment or employment in, its programs and activities on the basis of race, color, age, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, disability, genetic information, ancestry, or marital status. The University seeks to recruit, select, and promote students, faculty, and all other employees on the basis of individual merit.