Executive Assistant, Executive Department

THIS IS AN EARLY CAREER LEVEL JOB. ONLY LOOKING FOR SOMEONE WITH 2-5 YEARS OF OVERALL EXPERIENCE

MANDATORY WORKING ONSITE TUESDAYS, WEDNESDAYS AND THURSDAYS. ONLY LOCAL CANDIDATES TO WASHINGTON DC WILL BE CONSIDERED

Job Title: Executive Assistant, Executive Department

Department: Executive

Reports to: Director, Executive Office & Head of Internal Communications

FLSA Status: Exempt

Summary:

Administrative professional in the Executive Department of top trade association supporting CEO/President, and Executive Vice President. Administrative duties include day-to-day support, managing correspondence, scheduling, and preparing the Executive Team for all meetings and events. Coordinates with the Director of Executive Office to keep the Executive Department and the association running smoothly. The ideal candidate has strong written and communication skills; is a self-starter who is dependable, energetic, and maintains a high level of decorum and discretion.

Essential duties and responsibilities include the following (other duties may be assigned):

Manage and maintain the daily schedules and provide day-to-day support; duties include meeting planning, expenses, travel, and project management.

Provide prep materials for CEO and EVP prior to key meetings.

Represent the executive team to staff, member companies, Board members, and other industry executives.

Assist in managing Board of Directors relationships and materials

Support Director of Executive Office in internal communications, events and programs.

Candidate must be flexible to work overtime, as needed.

Supervisory responsibilities: N/A

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

Project Management - Coordinates projects in an effective and organized manner.

Customer Service - Responds to requests for service and assistance in timely and professional manner. Interacts with Board members and industry executives in professional manner.

Written Communication - Writes clearly, concisely, and informatively; edits work for spelling and grammar; able to read and interpret written information.

Teamwork - Contributes to building a positive team spirit. Must be a team player and collaborate well with others.

Judgment - Exhibits sound and accurate judgment; ability to maintain confidential information.

Planning/Organizing - Prioritize and plans work activities; Uses time efficiently.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position.

Quality - Demonstrates accuracy and thoroughness.

Attendance/Punctuality - Is consistently at work and on time; Arrives to meetings and appointments on time.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge:

High-level skills in meeting planning, executive assistance, and prioritizing tasks.

Computer skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office (Word, Excel, Outlook, Access and Power Point) and Adobe Acrobat. Strong Internet research and computer skills are required.

Education and/or experience:

Bachelor's degree from four-year College or University – 2 to 4 years of experience preferred.

Language skills:

Detail-oriented with knowledge of grammar and punctuation. Strong writing and proofreading skills are required.

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. This position requires light travel and may require overtime. Candidate must be flexible to work overtime if needed.

Location:

Company is currently operating on a hybrid work schedule with in-person requirements on Tuesdays, Wednesdays, and Thursdays in its Washington, DC office.