Supervisor of Administration

About Us

TruAnchor is a dedicated utility services partner committed to extending the life and value of essential infrastructure. We deliver an integrated suite of solutions including detailed inspections, structural remediation, underground evaluations, renewable systems O&M support, and full‑service meter replacement programs. Our work helps communities and utilities operate safely, efficiently, and sustainably. Join us in strengthening the infrastructure that powers everyday life.

About this Role

Operations & Compliance Administrator

Office, Fleet, Safety & Bid Portal Support

ABOUT TRUANCHOR

TruAnchor is a specialty utility contractor and a wholly owned subsidiary of Quanta Services (NYSE: PWR), a Fortune 200 company and the leading provider of infrastructure solutions for the electric power, natural gas, and communications industries across North America.

TruAnchor specializes in asset management for utility customers, including wood pole and steel lattice tower inspection and life extension, solar and battery energy storage system (BESS) inspection and maintenance, natural gas and stray electricity surveys, and AMR/AMI meter exchange programs. Our teams operate across the country, providing mission-critical services that keep the electric grid and utility infrastructure reliable and safe.

Department: Operations Support

Reports To: Fleet Manager / Safety Manager

Classification: Non-Exempt

Travel: Minimal

Location: St. Louis, MO (On Site - Relocation Assistance Available)

Salary Range: $65,000-$75,000 annually

POSITION OVERVIEW

The Operations & Compliance Administrator provides centralized administrative support for TruAnchor and keeps fleet, safety, finance, and procurement records accurate and audit-ready. This role combines office administration and general administrative workflows with fleet asset coordination, OSHA and workers' compensation recordkeeping, accounts payable processing, financial tracking support, and bid portal administration.

You keep records current across multiple internal systems and outside organizations, support leadership with reporting and coordination, and serve as a dependable point of contact for internal teams and external partners. The right candidate is highly organized, detail-oriented, and comfortable moving between office, fleet, safety, and procurement systems while handling sensitive medical, safety, and financial information with discretion.

KEY RESPONSIBILITIES

Fleet Operations Support

Coordinate day-to-day fleet activities for utility program vehicles.

Track vehicle assignments, availability, and operational needs.

Coordinate and document equipment transfers between locations, divisions, and job sites, ensuring records are updated and reconciled.

Maintain accurate fleet documentation including registrations, inspections, and compliance records.

Maintain and audit internal fleet systems and telematics updates for accuracy and consistency across platforms.

Schedule vehicle maintenance, service appointments, and repairs as needed.

Communicate with field technicians regarding vehicle access and fleet-related updates.

Process accounts payable invoices related to fleet operations, including vehicle and parts purchases, equipment leases and rentals, and fuel expenses, ensuring proper coding, approval, and timely payment.

Safety Administration

Maintain OSHA recordkeeping and injury tracking, ensuring accurate and compliant documentation of incidents.

Review injury reports, relevant history, and follow-up needs, coordinating closely with the workers' compensation process (significant overlap; workers' comp experience required).

Administer safety management platforms, covering training records and reporting, and contractor and program compliance.

Maintain and upload administrative and compliance records for various industry and safety organizations.

Process accounts payable invoices for occupational health and medical screening services, ensuring proper coding, approval, and timely payment.

Bid Portal Administration

Register and maintain company accounts across customer and e-procurement bid portals.

Keep portal profiles, contacts, and vendor information current and accurate.

Monitor portals for bid and RFP opportunities and download solicitation documents for the proposals team.

Maintain compliance documentation in each portal, including certificates of insurance (COIs), W-9s, certifications, and prequalification records.

Track document expiration dates and renew or replace records before they lapse.

Office & Administrative Support

Serve as administrative support for TruAnchor, maintaining office supplies, filing systems, and general administrative workflows.

Support scheduling, communication, and documentation across internal teams.

Assist with benefits administration and employee documentation.

Process vendor invoices accurately and on time, resolve billing discrepancies, and support month-end closing.

Assist leadership with financial tracking, budget monitoring, expense management, and reporting.

Prepare administrative and financial reports as requested.

Other duties as assigned.

REQUIRED QUALIFICATIONS

Administrative support experience, including scheduling, documentation, and office coordination.

Hands-on experience with OSHA recordkeeping and injury/incident tracking.

Working knowledge of workers' compensation processes and medical report review.

Experience processing accounts payable invoices, including coding and approval workflows.

Experience with financial tracking, reporting, or month-end closing support.

Experience maintaining records or documentation in online portals or compliance systems.

Exceptional attention to detail, organization, and recordkeeping accuracy.

Strong written and verbal communication skills and the ability to work with internal teams and outside organizations.

SKILLS & COMPETENCIES

Organization and time management: able to manage multiple systems, deadlines, and recurring tasks simultaneously.

Accuracy and integrity in handling sensitive medical, safety, and financial records.

Problem-solving and follow-through, especially when reconciling records across systems.

Discretion and confidentiality with medical and workers' compensation information.

Collaboration and dependability as a point of contact for internal teams and external partners.

PHYSICAL DEMANDS & WORKING CONDITIONS

This role is primarily office-based or remote/hybrid with minimal travel. Physical requirements include:

Stationary position: frequently (office-based work).

Lift/carry: less than 20 lbs.

Note: This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones may be assigned at any time with or without notice.

Quanta Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.