Executive Assistant I

Purpose: UPMC is seeking an Executive Assistant I to support the Corporate Legal department. The EA I will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

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If you’re a highly organized individual who thrives in a fast-paced environment and enjoys supporting senior-level teams, we invite you to bring your skills and experience to UPMC’s Corporate Legal department. Apply today to take the next step in your career with UPMC! Responsibilities:

Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

Answers phones and directs all incoming calls to appropriate party promptly and efficiently

Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president

Records and distributes minutes and other relevant information to appropriate participants in a timely manner

Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

Arranges travel schedule and reservations for executive management as needed

High school diploma or equivalent

8 years' experience in an increasingly responsible administrative support role

5+ years' experience with support at the executive level

Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook

Excellent calendar management skills, including the coordination of complex executive meetings

Experience assisting management with the creation of PowerPoint presentations

Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

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UPMC is an Equal Opportunity Employer/Disability/Veteran