Administrative Assistant (CN Bilingual)

Administrative Assistant Location: Suwanee, GA | Contract-to-hire

About the Role

We are looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly. You will be the go-to person for day-to-day office operations, supporting employees, visitors, and vendors, and working closely with HR, IT, and Finance. You will also play a key role in supporting a potential office relocation. This role is ideal for someone who takes pride in getting the details right and follows through on every task.

Responsibilities

Office Operations

Organize and maintain day-to-day office operations and procedures

Coordinate office activities to ensure efficiency and compliance with company policies

Coordinate with the IT department on all office equipment

Provide general support to visitors and respond to employees’ office-related requests (e.g., stationery, hardware, travel arrangements)

Track office supply inventory and place orders as needed

Vendor & Facilities Management

Liaise with facility vendors, including cleaning, catering, and security services

Manage contracts and price negotiations with office vendors, service providers, and the office lease

Office Relocation & Build-Out Support

Support the planning and execution of a potential office move, including vendor coordination, timeline tracking, and logistics

Assist with office renovation and build-out projects, working with contractors, landlords, and internal stakeholders

Coordinate with IT and other teams on furniture, equipment, and workspace setup during the transition

Finance & Budget

Manage the office G&A budget and ensure accurate, timely reporting

Ensure all invoices are processed and paid on time

HR Support & Coordination

Partner with HR to update and maintain office policies

Assist with new-hire onboarding (orientation, E-Verify, equipment and workspace setup, etc.)

Enter and update employee information in HR systems, ensuring data accuracy and confidentiality

Provide day-to-day HR coordination, including scheduling interviews, preparing onboarding/offboarding materials, and organizing employee events and meetings

Support HR with document filing, record maintenance, and responding to routine employee inquiries

Records & Reporting

Create and maintain accurate records and databases (personnel, financial, and other data)

Submit timely reports and prepare presentations/proposals as assigned

Requirements

1+ years of office administration experience; prior experience as an Office Manager, Front Office Manager, or Administrative Assistant

Proficiency in Chinese (reading and working-level communication) is required

Proficiency in MS Office; experience with HRIS is a plus

Familiarity with office management procedures and basic accounting principles

Strong communication and interpersonal skills

Excellent organizational skills, with the ability to prioritize and manage multiple tasks

Careful, reliable, and highly attentive to detail, with a strong sense of ownership and follow-through

Able to handle confidential personnel and company information with discretion

Down-to-earth, collaborative, and service-minded, comfortable working with people at all levels

Nice to Have

Experience supporting an office move, renovation, or build-out project

Prior exposure to HR administration or onboarding processes