AI use among legal secretaries and administrative assistants is little observed so far. Measured exposure for legal secretaries and administrative assistants: 0% (little observed).

Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.

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About the job

OVERVIEW

As a Legal Talent team, we serve as trusted advisors within Cravath’s population of attorneys, partnering with senior leadership on onboarding and training planning, professional development programming and strategic initiatives. We are actively looking for a Senior Legal Talent Coordinator – Onboarding & Integration to provide high level support for the onboarding and orientation process for all legal new hires, ensuring Cravath’s standard of excellence is reflected at all stages of integration to the Firm.

This role is responsible for helping to drive a highly visible process and experience that involves collaboration with Firm stakeholders at all levels. Additionally, this role will provide guidance and mentorship to junior team members and support the Legal Talent Manager with the delegation and coordination of team responsibilities. If you excel in a fast-paced team environment and are passionate about driving organizational success, we encourage you to apply.

RESPONSIBILITIES

Supports the planning, execution and continuous improvement of the Firm’s onboarding, orientation and integration programs for all legal staff, including high-level, bespoke orientation sessions and the Firm's large-scale annual Incoming Associate onboarding and orientation program;

Serves as a point of contact for incoming legal staff and communicates onboarding milestones and updates to Legal Talent leadership, business services teams and partner contacts;

Coordinates legal staff onboarding workflows, ensuring that pre-arrival requirements are satisfied accurately and timely;

Serves as the primary administrator of the Firm’s Onboarding Portal, including portal set-up, task configuration, system enhancements, automation, reporting and data analysis;

In coordination with other members of the Legal Talent team, maintains orientation schedules, communications and related resources and assists with preparing, updating and presenting orientation sessions for legal staff hires;

Administers the Firm’s Form I-9 process for legal staff, including training team members and maintaining process documentation, ensuring strict adherence to USCIS compliance for all legal staff hires;

Contributes to process improvement initiatives that enhance efficiency while maintaining a high degree of accuracy;

Maintains a thorough understanding of Firm policies and procedures and communicates and applies them effectively to legal staff hires at all seniority levels;

Provides timely updates, recommendations and problem-solving support to Department and Firm leadership;

Mentors junior team members and assists in setting priorities and delegating work;

Coordinates and executes ad hoc Legal Talent projects, as assigned; and

Performs other duties as, assigned.

QUALIFICATIONS

Bachelor’s degree;

At least five to seven years of experience in onboarding, human resources, legal personnel or legal recruiting, preferably in a law firm or a similarly structured professional services environment;

Excellent written and verbal communication skills, with the ability to serve as a trusted point of contact for partners, attorneys, Firm leadership and cross-functional stakeholders;

Ability to exercise independent judgment and make decisions within established Firm policies and guidelines;

Exceptional organizational, project management and follow-through skills, with the ability to manage multiple workstreams, competing deadlines and business continuity priorities (project management certification is a plus);

Strong analytical and reporting skills, including the ability to turn onboarding data into accurate reports, actionable insights and process improvements;

Advanced proficiency with iCIMS or comparable applicant tracking and onboarding systems, Microsoft Office Suite and related reporting tools, with a proven ability to configure forms, maintain workflows and drive automation;

Working knowledge of Form I-9 requirements and USCIS compliance, including the ability to develop guidelines, deliver training and maintain accurate checklists and supporting documentation;

Ability to handle confidential information discreetly and to apply data-minimization principles to sensitive biographical, employment and onboarding information;

Demonstrated experience training and mentoring junior team members, coordinating work and establishing priorities in a collaborative, fast-paced environment;

Familiarity with legal staff integration practices and resources such as NALP preferred; and

Ability to work additional hours, including business-related travel, as needed.

This position is located in our New York office, and currently has a hybrid work schedule, but that is subject to change. The estimated salary range for this position is $120,000 to $140,000. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.