Executive Assistant (Japanese Bilingual)

Japanese Bilingual Executive Assistant

Location: Torrance, CA

Salary: $65,000-$70,000 (DOE)

We are a growing international company seeking a highly organized and proactive Japanese Bilingual Executive Assistant to support a strategic executive leader in a fast-paced business environment.

This position is ideal for someone who enjoys high-level executive support, thrives in a dynamic workplace, and is comfortable managing multiple priorities while working closely with leadership.

You will play an important role in supporting executive operations, communication, project coordination, and business initiatives in both Japanese and English.

Position Summary

The Executive Assistant will provide direct support to a senior executive, managing schedules, communications, meetings, travel coordination, and various strategic projects.

The ideal candidate is bilingual in Japanese and English, detail-oriented, adaptable, professional, and able to handle confidential matters with discretion.

Key ResponsibilitiesExecutive Support

Manage complex calendars, meetings, and travel arrangements

Attend meetings, take meeting notes, and follow up on action items

Prepare presentations, reports, and correspondence in Japanese and English

Handle confidential and sensitive information professionally

Communication & Coordination

Serve as a liaison between executives, clients, vendors, and internal teams

Screen and prioritize emails, calls, and communications

Support smooth communication across departments and international stakeholders

Project & Office Coordination

Assist with strategic projects and follow up on deliverables

Coordinate company events and team activities

Support office operations and vendor management

Organize and maintain electronic and physical documents

Research & Administrative Support

Conduct research and prepare summary reports

Translate and proofread documents as needed

Support executives with additional administrative tasks

Qualifications

5+ years of Executive Assistant, Executive Secretary, or high-level administrative support experience

Native-level Japanese and strong English communication skills

Excellent organizational and multitasking abilities

Strong attention to detail and problem-solving skills

Ability to work in a fast-paced environment with changing priorities

Professional communication and interpersonal skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Preferred Qualities

Proactive and resourceful mindset

Ability to anticipate executive needs

Flexible and adaptable personality

Strong sense of professionalism and confidentiality

Comfortable supporting a busy executive schedule

Why Join Us?

Opportunity to work closely with executive leadership

Dynamic and international business environment

High-impact role with exposure to strategic operations

Collaborative and fast-moving workplace

Opportunity to grow alongside the company

Benefits

Medical / Dental / Vision Insurance

Paid Time Off (PTO)

Paid Vacation

Flexible Spending Account (FSA)

Life Insurance (Employee-paid Group AD&D and Voluntary Life AD&D)

Disability Insurance (CA SDI and Employee-paid LTD)

Pet Discount Plan

401(k) Plan (Pre-tax and Roth Options Available)

Language Requirement

Japanese (Required)

English (Required)

Employment Type

Full-time

Schedule

Monday to Friday Additional flexibility may occasionally be required depending on executive schedules.

Work Location

Torrance, CA

For any questions or inquiries regarding this position, please contact Satomi Honda:

213-448-7822 or satomi.h@huminaresource.com