Office & Administrative Coordinator Chicago NW Suburbs

Office & Administrative Coordinator Location: Chicago Northwest Suburbs (onsite 5 days per week) Pay: 55,000 to 60,000

Position Summary A growing manufacturing company is looking for a hands-on Office & Administrative Coordinator to keep the office running and support the executive team. You will own the office, manage executive expenses and travel, welcome candidates and visitors, and plan company events.

What Makes This Role Different • This is a working manufacturing environment, not a corporate tower. There is no dedicated facilities staff, so this role handles everything from restocking supplies to cleaning up the kitchen to basic fixes as they come up. • You will need a reliable car. Runs for supplies, team lunches, or a birthday cake are part of the week.

Key Responsibilities: Office Management Own the office. Order and pick up supplies, keep the kitchen, common areas, and workspaces clean and presentable, and handle hands-on facilities needs. Greet visitors and set up workspace for employees visiting from other locations. Executive Support Support the executive team with expense reports in Concur and detailed itineraries for extended international business trips. Run errands for leadership and help with occasional personal requests. Travel & Visitor Management Book safe, comfortable hotels and transportation for visiting teams and guests, including extended stays, and be their go-to contact while they are in town. Recruiting Coordination Help schedule interviews, greet candidates on arrival, and order lunch for interview teams, so every candidate has a professional and welcoming experience. Events Plan company events such as the holiday party and summer picnic, and make sure lunch is ready for leadership meetings and town halls.