Legal Administrative Assistant
Polsinelli Law Firm
Philadelphia, PA · Posted October 14, 2026
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How AI is used in this kind of work
AI use among legal secretaries and administrative assistants is little observed so far. Measured exposure for legal secretaries and administrative assistants: 0% (little observed).
Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.
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About the job
Philadelphia, PA
Summary
A well-regarded national law firm seeks a highly professional Legal Administrative Assistant for their Philadelphia office. The ideal candidate will be a detail-oriented, people-focused professional with strong organizational skills who thrives in a fast-paced legal environment and enjoys supporting a dynamic team of attorneys.
Responsibilities
Type, format, and proof correspondence, emails, and other legal documents
Manage multiple attorneys’ calendars and travel schedules
Handle new client/matter intake and conflict searches
Process attorney expense reimbursements and vendor invoices using the firm’s reimbursement software system
Manage files and maintain all relevant document inclusions
Act as an executive assistant handling confidential matters and communicating with clients
Review client invoices and assist with client billing projects (preferred)
Perform other administrative duties as needed and assigned
Qualifications
Minimum 5–7 years of relevant experience directly supporting multiple attorneys, preferably in a law firm setting
Strong organizational skills with meticulous attention to detail and ability to prioritize multiple tasks seamlessly
Expert-level written and verbal communication skills
Strong decision-making capability
Ability to work independently as well as in a team setting
Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), with particular expertise in Outlook
Experience with the following programs is beneficial: Interaction, iManage, Chrome River, InTapp, and internet search engines
Willingness to learn new technology and systems as introduced