Legal Administrative Assistant

Faegre Drinker is a firm designed for clients and designed for you. We understand that our people are critical to our success and we are committed to investing in our paraprofessional, administrative and operations professionals. We are always looking for talented, service-focused individuals to join our flexible and high-performing culture. With technology tools and resources that support our hybrid work environment, our colleagues enjoy a culture of learning, support for work and personal goals, opportunities to give back to our communities, and competitive benefits and rewards programs. At Faegre Drinker, you will have the opportunity to share your expertise within and across teams and contribute to our success.

Job Description Summary: Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Labor & Employment (Immigration) practice group in our Washington, DC office. You will be part of a collegial and fast-growing team dedicated to providing a full range of legal administrative support to the assigned lawyers and paralegals in alignment with the firm’s core values. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.

Job Description:

What you would do:

The Legal Administrative Assistant must have a solid understanding of immigration processes with governmental agencies and use of firm resources and other available resources to manage immigration actions

Use an immigration case management system to accurately and timely input data, upload documents, run reports, and perform other critical data-related duties

Follow firm and team best practices for data, filing, templates, and client service and protocols

Maintain and organize physical and electronic case files

Review, organize, file, and communicate correspondence from government agencies

Draft and prepare client letters and correspondences under attorney and paralegal supervision

Communicate directly by email or phone with corporate clients and vendors, with attorney and paralegal supervision

Collaborate and build strong relationships with colleagues across the firm

Schedule meetings, couriers/overnight deliveries, conference calls, and travel arrangements

Other administrative tasks, as assigned

What is expected:

Ability to problem-solve and take ownership of projects

Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)

Ability to communicate effectively and professionally with clients and colleagues

Ability to exercise precise attention to detail, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment

Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate

Willingness to be flexible with time and adjust to a changing work environment

Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation

Ability to use sound judgment and discretion in dealing with highly confidential information

Ability to maintain stamina throughout a standard workday, on- and off-site

Ability to maintain regular attendance and work regularly scheduled hours

Ability to take direction and accept supervision and feedback

Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required

Ability to work effectively with co-workers in a team oriented collaborative environment

What we offer:

Flexible working environment for work-life success

Opportunity to participate in firm-sponsored volunteer events

Wellness programming with personalized content and activities

Professional environment and the opportunity to work with experts at the top of their fields

Variety of health plan options, as well as dental, vision and 401(k) plans

Generous paid time off

The anticipated initial hourly rate for someone who is hired into this position is $23.75-34.45/hour based on a 37.5 hour a week schedule.

Actual initial hourly rate may be above or below the above-identified range and will be based on the relevant skills, training, experience, and other job-related factors, including the location where the position is filled, in all cases consistent with applicable law. This is a non-exempt role paid on an hourly basis with a 37.5-hour schedule work week. The initial hourly rate listed above is just one component of Faegre Drinker's total compensation and benefits package for professional staff, which includes, but is not limited to, a discretionary bonus; life, health, accident, and disability insurance; and a 401(k) plan.

What is required:

1-2 years of experience as a legal administrative assistant, administrative assistant, or paralegal

Prior experience in immigration or labor and employment law preferred

Experience at Am Law 50/100 strongly preferred

Minimum of high school graduation or GED; paralegal certificate or Bachelor’s degree preferred

Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint) and a willingness to learn other legal software

Experience with immigration software (LawLogix, INSZoom) preferred

Apply now if you are ready to join the Faegre Drinker team!

Faegre Drinker Biddle & Reath LLP participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.

Notice to Recruiters and Staffing Agencies: Faegre Drinker Biddle & Reath (and any subsidiary) has an internal recruiting department and does not accept unsolicited resumes.