Junior Office Administrator
Food Management Search
Listing collected from Food Management Search's career site. NextChapter is independent of Food Management Search.
New York, NY · Posted October 15, 2026
Just laid off? Start here: a plan for the first weeks
See every open role at Food Management Search
More in New York job market · Retail & E-commerce · Administration jobs
More roles at Food Management Search
- Vice President Clinical Operations RN · Brookfield, WI
- VP of Sales (Aerospace Services) · Hartford, CT
- OB RN Director · Hancock, MI
- Tax Director · Bremerton, WA
- Tax Senior Manager · Los Angeles, CA
- RN / Hospice Executive Director · Albuquerque, NM
Similar jobs
- Office Manager (New York City) · Nous Research · New York, NY
- Office Coordinator, NYC (Contract) · Suno · New York, NY
- Office Manager, NYC · E.L.F. Beauty · New York, NY
- Manager II, Customer Support · Pinterest · NY
- Manager, Customer Enablement - Figma Weave (New York, United States) · Figma · New York, NY
- Full Time Customer Service Manager Buffalo North Dist · Northeast Grocery · Lockport, NY
Where New York, NY ranks
Where New York, NY placed in our monthly rankings, month by month. Each month stays online at its own address.
November 2026
- #1Best cities for operations jobs1,429 openings · of 100
- #1Best cities for sales jobs2,774 openings · of 78
- #1Best cities for finance jobs1,932 openings · of 78
- #1Best cities for data and analytics jobs1,713 openings · of 58
- #1Best cities for HR jobs994 openings · of 30
- #1Best cities for marketing jobs1,754 openings · of 31
How AI is used in this kind of work
Among first-line supervisors of office and administrative support workers, AI is already used for some of the tasks. Measured exposure for first-line supervisors of office and administrative support workers: 19% (some).
Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.
Skills this job asks for
Say which you have and which you want to build. We use it to match you to jobs like this one.
About the job
Our client is a highly regarded, $3B AUM investment firm deploying capital across the capital structure of real estate and asset-intensive businesses. The firm operates with a disciplined, institutional approach and maintains a lean, high-performing team.
They are seeking a polished and experienced Junior Office Administrator to assist with the day-to-day operations of their New York office. This individual will report to the office manager and assist in maintaining an exceptional workplace environment while providing seamless support to senior leadership. The position is based in Midtown Manhattan (4 days in-office), with occasional travel to the firm’s Stamford, CT office.
Key Responsibilities:
Answer and direct incoming phone calls and greet clients and visitors professionally.
Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
Prepare, organize, and file financial documents, reports, and correspondence.
Perform data entry and maintain accurate electronic and paper records.
Process incoming and outgoing mail, packages, and courier services.
Order and maintain office supplies and coordinate with vendors.
Assist with preparing presentations, reports, and meeting materials.
Coordinate travel arrangements and expense reports for staff.
Ensure office equipment is functioning properly and arrange maintenance if needed.
Maintain confidentiality when handling sensitive financial and client information.
General administrative support to executives, financial advisors, and office staff.
Required Qualifications:
College degree.
5+ years of administrative or office experience in financial services or similar
Past experience in financial services, banking, or corporate office environment.
Familiarity with office management software and document management systems.
Basic knowledge of financial industry terminology and business practices.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Strong written and verbal communication skills.
Excellent organizational and time management abilities.
High level of accuracy and attention to detail.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Professional demeanor and strong customer service skills.
Compensation and Benefits:
Salary is between $135,000 – $165,000 plus bonus
Fully employer-paid benefits (medical, dental, vision, 401(k))
20 days PTO + 10 paid holidays