Operations & Tenant Coordination Administrative Assistant

Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.

About the Role

Howard Hughes Communities is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Operations and Tenant Coordination teams, with occasional administrative support for Leasing. This role requires a high level of professionalism, discretion, adaptability, and follow-through.

What You Will Do

Perform high-level and confidential administrative support for the Operations and Tenant Coordination teams, with occasional administrative support for Leasing.

Manage calendars and schedules, including coordinating appointments, resolving conflicts, preparing meeting materials, and tracking follow-up items.

Monitor incoming correspondence and shared inboxes; draft, proofread, route, and respond to routine communications while escalating time-sensitive matters.

Prepare, submit, and track expense reports, including collecting receipts, confirming coding, obtaining approvals, and resolving rejected or incomplete submissions.

Coordinate meetings, conference calls, site visits, and travel logistics; prepare agendas, distribute materials, record action items, and monitor deadlines.

Maintain organized electronic and physical files, including confidential records, correspondence, contracts, reports, and supporting documentation.

Maintain operational and tenant coordination records, reports, and workflows in internal systems including, but not limited to, Workday, Salesforce, eBuilder/Trimble, Monday.com, Icertis, and Coupa.

Assist with contract management, including tracking, filing, routing, and processing approvals.

Assist with vendor management, including processing payments, invoices, work orders, and related follow- up.

Review and track insurance documents for compliance and coordinate with Legal and Risk Management as needed.

Coordinate communication and documentation between internal teams, tenants, vendors, contractors, and other external partners.

Support ongoing tenant coordination activities, including communications, scheduling, tour details, billing, reporting, documentation, and follow-ups; this may involve cross-regional support.

Prepare recurring reports, spreadsheets, presentations, status updates, and other management materials with a high degree of accuracy.

Maintain administrative trackers and follow-up lists to ensure commitments, approvals, invoices, work orders, and other open items are completed timely.

Coordinate, support, and perform preconstruction close-out and punch walks as requested.

Contribute to special projects and cross-functional initiatives, and work with all levels of management and external professional entities.

Provide occasional administrative support for Leasing, including tracking lease documentation status with internal and external partners.

Handle confidential and sensitive information with discretion, professionalism, and sound judgment.

About You

3+ years of experience as an administrative or executive assistant, preferably in real estate, construction, property management, or a related industry

Exceptional organizational and time management skills

Excellent written and verbal communication abilities

Strong problem-solving skills and attention to detail

Proficient in Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint, as well as Google Workspace and project management tools (e.g., Asana, Trello, Monday.com)

Ability to work independently and manage multiple priorities in a deadline-driven environment

Professional demeanor and ability to interact effectively with leadership, tenants, vendors, contractors, and other high- level stakeholders

Demonstrated ability to support multiple leaders or teams while managing competing priorities and deadlines

Strong follow-through, attention to detail, and ability to anticipate needs and close communication loops

Ability to handle confidential information with discretion and maintain a high level of professionalism

Benefits Built for You At Howard Hughes Communities, we offer competitive, market-based compensation that rewards performance and supports career growth. Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness—social, emotional, financial, and physical.

Competitive 401k plan

Generous PTO policy

Premium medical, dental, and vision coverage

Voluntary benefits for unexpected life events

Student loan assistance and stipends to assist with lifelong learning

About Howard Hughes Communities

Howard Hughes Communities develops, owns, and operates the nation’s premier large-scale master planned communities and mixed-use developments. Our award-winning portfolio includes The Woodlands®, Bridgeland®, and The Woodlands Hills® in Greater Houston; Summerlin® in Las Vegas; Teravalis™ in Greater Phoenix; Ward Village® in Honolulu; and Merriweather District® in Columbia, Maryland. Strategically positioned to meet and accelerate development based on market demand, we offer one of the strongest real estate platforms in the country. Learn more at  communities.howardhughes.com .

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes Communities reserves the right to change or modify job duties as necessary based on business necessity.

NOTICE TO THIRD-PARTY AGENCIES Please note that Howard Hughes Communities does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Howard Hughes Communities will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Howard Hughes Communities explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes Communities.