Administrative Assistant

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The Florida Legislature Joint Legislative Auditing Committee

Job Title

Administrative Assistant

General Summary

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Examples of Work Performed

Performs special assignments, research, and report preparation. Reviews records and reports which require action and recommends solutions or courses of action.

Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.

Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.

Processes a variety of correspondence, investigates subject matter, and prepares replies.

Defines and investigates problems; formulates methods of resolution.

Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.

Represents supervisor at meetings.

Performs general office management duties.

Assists in planning full committee and/or subcommittee meetings and workshops.

Responsible for preparing committee meeting notices (using Senate Leagis and House Leagis), detailed agenda, meeting material, and meeting summary.

Responsible for recording and reporting out committee meetings.

Responsible for tracking a large volume of correspondence, other communication, and reports, related to certain committee responsibilities.

Responsible for maintaining public records and responding to public records requests

Performs other related duties as required.

Knowledge, Skills and Abilities

Knowledge of administrative principles and practices.

Knowledge of research techniques.

Extensive knowledge of the Microsoft Office Suite, especially Word and Excel

Ability to pay attention to detail and review work for accuracy and quality of content.

Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.

Ability to collect, analyze, and interpret data.

Ability to plan, organize, and coordinate work assignments.

Ability to communicate effectively verbally and in writing.

Ability to deal tactfully and courteously with the demands of the public.

Ability to handle confidential information.

Ability to understand and apply rules, regulations, policies, and procedures.

Ability to prepare reports, correspondence, and maintain records.

Ability to utilize problem-solving techniques.

Ability to train others.

Minimum Qualifications

A bachelor's degree from an accredited college or university.

Administrative or staff experience can substitute on a year-for-year basis for the required college education.

Preference

Preference will be given to those with legislative experience.

Salary

Commensurate with experience

The Legislature offers a competitive benefits package.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

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