Assistant Director of Facilities - Carl R. Woese Institute for Genomic Biology

Facility Management •Serve as one of two primary Public Safety contacts for the Institute of Genomic Biology facilities. •Make improvements to maintain efficient operations and obtain cost estimates for maintenance, remodel and construction projects for Institute of Genomic Biology facilities. •Responsible for direction and daily operation of the IGB Operations Facilities shipping receiving staff. Make recommendations to the Director of Operations Facilities regarding personnel actions, including hiring and staff development, and follow up with implementation. Prepare and conduct annual performance evaluations. Participate in disciplinary actions when required for receiving staff, working closely with IGB administration and Staff Human Resources. •Direct the shipping receiving staff, who are responsible for shipping/receiving and distributing mail, packages, and equipment. •Responsible for hazardous package shipping (training provided). •Ship, receive, deliver large,fragile, temperature-sensitive, and valuable research supplies and equipment. •Responsible for nationwide and worldwide shipping-direct vendor-specific training to support the IGB staff's shipping receiving needs in the most effective manner. •Manage IGB facility ticketing system. Prioritize, schedule, and facilitate the resolution of submitted requests with high autonomy. Submit work requests, liaise with F S trade shops, and communicate appropriately with all constituents. •Monitor outside contractors and/or F S to verify work meets contractual agreements, is within bid or estimate amounts,is handled in a timely fashion, and considers the needs and requirements of the IGB community. •Liaise with Building Service Workers (BSWs) to ensure the appropriate cleanliness of IGB facilities. Document and escalate concerns with BSW administration when necessary. •Direct all aspects of inventorial equipment following procedures specified by UIUC and State of Illinois policy. Establish and oversee a system of tracking, documenting, and tagging all department furnishings, fixtures, and equipment (FF E) inventory. Oversee biennial physical inventory of all IGB inventorial items and submit reports as required. Ensure that items are disposed of and removed from inventory when no longer needed and considered surplus. Direct physical removal from sensitive research space and delivery to Campus surplus. Ensure that items are added to or removed from inventory when transferred into or out of IGB. Space Event Management •Directly monitor University and City of Urbana rental parking spaces and contact the appropriate entities when cars need to be ticketed and/or towed. •Maintain college space database and update records of all internal space assignments, classification, and usage. In coordination with the Director of Facilities, conduct and review annual space study. •Assist unit with special events, including coordinating space, both virtual and on-site, and assist with set-up and take-down upon request. This includes transportation of speakers and participants for event needs. Support occasional management of evening and weekend events. •Review proposed event logistics and determine protocols to ensure safety and security. Consult with campus resources such as the Division of Public Safety, Contract Services, and F S when necessary. •Planned, scheduled, and directed the moving of researchers and their equipment within the IGB from other campus locations or off-campus locations. •Direct and support identifying and removing samples left in -80 loaner freezers to ensure the correct owner maintains access to critical research samples. Administrative/Strategic •Serve as an emergency contact for the IGB, communicating 24/7 with Public Safety and Facilities and Services to initiate timely resolution of mechanical/building system or research support issues. •Meet regularly with Director of Facilities to provide updates on all facility related matters and create and provide reports, as requested. •Serve as backup for IGB office manager, which includes but is not limited to; assign return keys, collect document fees, activate/deactivate Prox cards, confirm training, reserve space, set up for special events conferences, reserve operate IGB vehicle in support of the mission of the IGB. •Act as building safety and security contact. This includes on-call responsibilities, processing of maintenance requests, facilitation of life safety improvements and annual safety activities.