Junior Buyer

JOB SUMMARY Responsible for processing and assuring timely product delivery for direct customer shipments and regularly monitoring vendor pricing, availability, and terms. Serves as a direct contact for a sales organization of 200+ Territory Managers to provide status on orders, provide pricing and freight quotes, tracking information, return requests, delivery discrepancies, proof of deliveries.

RESPONSIBILITIES

Provide status on orders, tracking information, pricing quotations, freight quotations, proof of deliveries, return requests, product suggestions to Territory Managers and regional Customer Service Representatives

Review and process direct ship customer orders. Verify vendor, pricing, freight term codes, lead times and availability

Conduct routine follow up with supplier regarding the status of open orders

Work closely with the Accounts Payable Department to reduce and eliminate vendor invoice discrepancies. Work with problematic suppliers to avoid errors

Request quotes from multiple carriers to pay the lowest price and pass on the lowest price to our customer base. Provide freight quotations to the sales force to assist them with quotes to customers

Monitor vendor deliveries to ensure direct customer shipments are delivering on time. Communicate with the sales force when there is a potential out of stock situation and work with marketing to find a suitable substitute

QUALIFICATIONS Education

High School Diploma required

Bachelor’s Degree preferred

Experience 2-4 years of work experience, buyer or purchasing experience a plus

Skills

Excellent communication (verbal and written), interpersonal and professional interactive skills are necessary to perform at a high degree of proficiency. Ability to effectively present information and respond to questions from suppliers, customers, management and inter-department staff. Capable of working with internal staff from other departments in a proactive and constructive manner

Customer Service – Respond promptly to requests for service and assistance as needed. Follow up as needed

Planning / Organization - Ability to prioritize and manage multiple priorities/deadlines and shift priorities as necessary. Uses time effectively

Problem Solving - Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions

Judgment - Displays willingness to make decisions. Exhibits sound and accurate judgment. Makes timely decisions

Professionalism - Approaches others in a tactful manner. Reacts well under pressure. Follows through on commitments

Detail Oriented – Attention to details and accuracy

Ability to build working relationships with vendors and customers

Proficient use of People Soft, MS Windows and Office (Word, Excel, PowerPoint, Access, and Outlook)

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job

Normal office environment – working conditions are safe and conducive to efficiency, creativity, and productivity

The noise level in the work environment is moderate

While performing the duties of this job, the employee is regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms

The position normally requires 40 hour work week, with potential for overtime and limited travel on occasion