Quality Document Specialist

Position Title : Quality

Document Specialist

Location : Phoenix, AZ

Classification : Direct-Hire,

Full-Time

Summary

An established food manufacturer with a state-of-the-art production facility in

Phoenix is seeking a Quality Document Specialist to join their Quality

Assurance team. This role is responsible for keeping the company’s food safety

and quality documentation accurate, current, and audit-ready, in line with

regulatory and customer requirements. It is an excellent opportunity for a

detail-oriented professional with food regulatory experience who wants to grow

with a company that invests in its facilities and people.

Essential Duties and Responsibilities include but are not limited

to

Maintain and

control the food safety and quality documentation system, including SOPs,

work instructions, forms, and records

Draft, revise, and

route documents for review and approval, keeping version control and

document history accurate

Manage supplier

documentation, including specifications, certificates of analysis (COAs),

allergen statements, and third-party audit certificates

Review product

specifications and labels for regulatory compliance (ingredient

statements, allergen declarations, nutrition facts)

Support food

safety programs including HACCP, Preventive Controls, GMPs, and

prerequisite programs under FSMA

Prepare

documentation for and take part in internal, customer, regulatory, and

GFSI (SQF/BRC) audits

Respond to

customer questionnaires and documentation requests in a timely, accurate

manner

Track and file

corrective and preventive actions (CAPA) and keep records organized for

traceability and recall readiness

Work with

Production, Purchasing, R&D, and plant teams to make sure

documentation reflects current practices

Perform other

quality-related duties as assigned

Qualifications

Required

Experience in food

regulatory, quality assurance, or food safety documentation

Working knowledge

of FSMA, HACCP, and GMP requirements

Strong attention

to detail with excellent organizational and written communication skills

Proficiency in

Microsoft Office (Word, Excel, Outlook)

Ability to manage

multiple priorities and meet deadlines

Ability to work

fully onsite in Phoenix, AZ

Preferred

Bachelor’s degree

in Food Science, Biology, Chemistry, or a related field

Experience with

GFSI schemes (SQF, BRC, or FSSC 22000) and audit preparation

PCQI, HACCP, or

SQF Practitioner certification

Experience with

food labeling regulations (FDA/USDA)

Familiarity with

supplier compliance or document management platforms (e.g., TraceGains) or

ERP systems