Project Manager, Philanthropy

We Are Inspired to Serve. Join us! This mid-level role provides detail-oriented operational support for philanthropy, including financial reconciliation, reporting, gift processing, marketing, database and platforms management in a fast-paced environment. Serves as a key partner to the Strategy and Operations Director, provides guidance and support to the Gift Coordinator, and delivers system support, analytics, and project coordination for 23 fundraising sites while ensuring the accuracy, efficiency, and integrity of fundraising operations.

Database Management

Provide analytics within donor database Run queries and reports on a regular basis, and build new analytical reports

Conduct weekly gift processing audits and reconciliations

Provide user support by contacting CRM customer service with outstanding questions and cases

Prospect Research

Provide prospect research and basic portfolio analysis for Directors of Philanthropy Produce profiles for cultivation, solicitation, and stewardship purposes

Advanced Gift Processing

Complete Gift Processing for communities who are temporarily without a Director of Philanthropy, and for multiple communities during times of increased gift volume Perform accurate and timely data entry for gifts in eTapestry, RENXT or other database

Generate gift acknowledgement correspondence from the Office of Philanthropy On a daily basis and at year-end, for recurring donations

Journal key gift entries on a recurring basis: Employee payroll deduction donations

Financial Reconciliation and Reporting

Conduct deadline-driven variance analysis and reconciliation of philanthropic revenue, designated contributions, and key performance metrics across Raiser’s Edge NXT, payment platforms, and finance systems; resolve discrepancies, maintain data integrity, and deliver recurring financial reporting

Update corporate online representation on several websites, including GuideStar, Charity Navigator, etc.

Update and maintain online presence and representation for online giving platforms, such as YourCause, Benevity, Thrivent, etc.

Act as liaison with Finance, including providing information on monthly credit card gift reconciliations

Prepare annual community Form 990 reports for the corporate financial auditors

Marketing

Serve as a Marketing liaison; assist in monitoring campus collateral needs; communicate deadlines and proofread collateral drafts and documents

Establish and keep a library of donor and recipient stories, photos, and other marketing elements

Draft Crescendo planned giving newsletters, brochures and templates

Maintain the calendar for collateral production and key events (i.e. annual gala events, etc.)

Philanthropy Operations

Partner with the Operations Director to advance philanthropy by serving as a subject matter expert in gift processing, fundraising reporting, and IRS compliance; train and support Regional Leaders in guiding Philanthropy Directors during onboarding, leadership transitions, and with key operational needs; and develop and standardize forms, policies, procedures, and best practices that drive consistency and audit compliance

Monitor and respond to the three Philanthropy mailboxes (Giving, Gift Processing, Donor Services), and the main Philanthropy phone line on a daily basis

Upload files and maintain organization of documents onto Philanthropy SharePoint site

Attend meetings when requested and take minutes for distribution

Handle confidential and/or sensitive information with high level of discretion

Participate in special work groups and projects as directed

EDUCATION AND WORK EXPERIENCE:

Required Degree : Bachelor’s degree

Certificate(s):

Fundraising certification a plus

Experience:

Minimum of one year’s experience providing support in a fast-paced organization.

Two year’s of development or fundraising administrative experience in a non-profit organization (or related experience) is preferred.

Minimum of one year of demonstrated expertise with Blackbaud’s RENXT Pro, eTapestry, or other customer relationship management (CRM) platform; RENXT Pro preferred

Experience with Crescendo Interactive is a plus

Experience in project management

KNOWLEDGE, SKILLS AND ABILITY:

Up to 10% travel is required, by both car and plane

Abilities:

Accountability - Ability to accept responsibility and account for his/her actions

Adaptability - Ability to adapt to change in the workplace

Autonomy - Ability to work independently with minimal and remote supervision

Communication, Written - Ability to communicate in writing clearly and concisely

Constituent Focus - Ability to understand the viewpoint and objectives of internal and external constituents

Ethical Decision Making - Ability to demonstrate conduct conforming to a set of values and accepted standards

Honesty/Integrity - Ability to be truthful and be seen as credible in the workplace

Relationship Building - Ability to effectively build relationships and maintain rapport with internal and external constituents

Skills:

Highly organized, with the ability to manage multiple projects, deadlines, and priorities simultaneously

Strong analytical skills and the ability to identify, investigate, and resolve discrepancies across multiple systems and reports

Demonstrated ability to compare complex datasets, perform audits, and ensure consistency between fundraising and financial systems

#Corporate

Compensation Pay Range:

$75,863.00 - $115,476.00 per year

Reasonable Pay Estimate A reasonable estimate of the pay range for this position is $75,863.00 - $115,476.00 per year. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity.

For full time employees, we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Paid Time Off (PTO) & six paid holidays

403(b) with a 3% employer match

Fitness center use at most facilities.

Various voluntary benefits:

Life, AD&D

Tuition assistance and scholarships

Employee assistance program

Legal services, home/auto insurance, discount purchasing program

Pet Insurance

For more information about Covenant Living and CovenantCare at Home, please visit www.covliving.org or www.covenantcareathome.org .

Covenant Living and CovenantCare Home Health and Hospice are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.