Travel Coordinator

Travel Coordinator

Schedule: Flexible; evenings and weekends required (on-call)

Employment Type: [Full-Time / Part-Time — adjust as needed]

Position Overview

We are seeking a highly organized and dependable Travel Coordinator to support travel logistics for forestry crews. This role is responsible for coordinating lodging, managing communications with hotels and field teams, and ensuring accurate documentation of travel-related expenses. The ideal candidate is bilingual, detail-oriented, and able to respond quickly in a fast-paced, ever-changing environment.

Key Responsibilities

Research and secure budget-friendly accommodations that meet the specific needs of forestry workers

Communicate with hotels regarding extensions, check-out dates, and receipt collection

Coordinate directly with crew foremen to share lodging details and updates

Create detailed purchase orders using hotel receipts

Manage multiple lodging requests and last-minute changes efficiently

Perform other duties as assigned

Qualifications & Skills

Bilingual in English & Spanish (required)

Excellent written and verbal communication skills

Strong organizational skills with high attention to detail

Ability to work independently with minimal supervision

Flexibility to work evenings, weekends, and on-call as needed

Ability to multitask and adapt in a fast-paced environment

Proficiency with Microsoft Office programs

Ideal Candidate

Our ideal candidate is energetic, positive, self-motivated, and works well with others. You are responsive, adaptable, and take pride in keeping operations running smoothly.

INDSO