Manager, Research Administration - Department of Internal Medicine

Job Purpose: Lead pre- and post-award grant and contract administration for the Department of Internal Medicine. Collaborate with the Sponsored Program Administration (SPA) department to represent the Department to funding agencies. Assess and address the research support needs of faculty and staff throughout the entire grant lifecycle. Work closely with other schools, colleges, divisions (SCDs) at WSU, other universities, and external organizations to ensure effective coordination. Oversee financial and budgeting activities for the Department’s grants and contracts. Assist faculty and staff in monitoring and fulfilling the obligations of both internally and externally funded grants and contracts to ensure compliance and adherence to budget. Serve as the primary technical and administrative resource for pre- and post-award activities within the Department. Possess signature authority for grants and SPA-related matters. Reports directly to the Department Administrator with additional oversight by the Chair of the Department of Internal Medicine. Essential Functions: Plan, manage, develop, oversee and implement pre and post award activities within the Department of Internal Medicine. Sets goals, develops strategic plans and implements programs to provide streamlined and effective administrative support for sponsored funding. Performs needs assessment to evaluate effectiveness of current systems. Assist with formulating policies, procedures and processes to improve research operations of the department. Develop and implement related changes or adjustments. Conduct cost/benefit analysis especially pertaining to cost sharing of research projects. Lead the development and implementation of research tools, resources, processes and policy manuals for the department. Train professional staff (e.g. Grant/Contract Administrators, Administrative Assistants, etc.) throughout the department in appropriate methods and procedures pertaining to grant and contract post awards management. Make presentations and develop tools and manuals to advance staff expertise. Evaluate the effectiveness of the training and make appropriate changes/adjustments. Evaluate staff progress and make recommendations. Oversee compliance of pre and post award policies and procedures. Assist, monitor, process and review in a timely manner cost sharing submissions, cost share accounts, accounts in suspense, change in labor distribution and redistribution, P.I. effort reporting and close-out documents for sponsored projects and industry related grants and contracts. Perform audits on grants/contracts to ensure adequate account reconciliations and complying with award. Assist in transfers of grants to/from WSU or transition of PI. Oversee asset inventory process for grants. Provide overall leadership and direction to staff. Set expectations focus, assign duties, delegate responsibilities, evaluate activities, prepare performance appraisals professional development plans. Provide coaching, mentoring and teaching. Manage the administrative process for assigned staff including hiring, promotions, terminations, disciplinary procedures, and salary adjustments. Provide ongoing performance feedback, goal setting, and development plans for staff. Plan for future staffing needs. Provide timely communications to staff. Provide management reports on grant proposals and funded grants for management decision making purposes. Maintain a department database. Prepare a wide variety of statistical and administrative reports and analysis, summaries, surveys and questionnaires regarding program activities. Serve as a resource to faculty and other staff within the department by providing information and guidance on appropriate use of sponsored project funds. Serve as a primary liaison between principal investigators and SPA to identify and resolve problems and answer inquiries regarding university or funding agency guidelines, policies and procedures. Attend conferences, workshops and informational development seminars and keep abreast of current trends and practices pertaining to post award administration. Serve on college and University-wide committees and meetings. Hold department-wide grant staff meetings on regular basis. Perform other related duties as assigned.