Fleet Compliance Manager

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RAYUS Radiology is looking for a Fleet Compliance Program Manager to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Fleet Compliance Program Manager, you will be responsible for monitoring and ensuring compliance with all Federal and State Department of Transportation (DOT) regulations, and RAYUS commercial motor vehicle (CMV) safety policies and procedures. This role is responsible for the direct oversight and administration of external and internal systems that aid in maintaining compliance, including but not limited to Driver Qualification Files (DQF) compliance, Electronic Logging Devices (ELDs), and Motor Vehicle Reporting (MVR).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(75%) Department of Transportation (DOT) Compliance Management

Responsible for all aspects of development, implementation, standardization, and management of RAYUS' DOT Compliance Programs, including CMV Files, DOT Driver Qualification Files, DOT Drug/Alcohol Programs, Vehicle Inspections, Hours of Service, etc.

Administer and ensure completion of standardized processes for Driver Background Checks, Pre-Employment Medical Screening & DOT Physicals, Previous Employer Release of Information, etc. in coordination and collaboration with HR, Risk Management, and Operations

Prepare and submit required Federal and State DOT Trucking Registrations, Licensing, Compliance Reports, etc.

Provide support for field tracking of compliance for Hours of Service and Daily Vehicle Inspection (DVIR) regulations through electronic monitoring systems, including ELDs

Assist with conducting incident investigations, root-cause analysis, follow-up, and closure of action items, and leverage learning across organization for all vehicle accidents involving Company commercial motor vehicles and team members

Collaborate with the Operations Team to implement and manage detailed, proactive systems to ensure compliance with Federal and State DOT Trucking regulations and Company requirements, with a strong emphasis on a Management Systems approach to compliance

Conduct all Trucking & Transportation applicability determinations, compliance audits, and risk assessments to ensure effective and sustainable implementation of Regulatory and Company requirements.

Review pending and upcoming changes to Federal & State DOT Trucking regulations to ensure the Company is prepared for future compliance requirements.

Develop and communicate impact summaries of future regulatory changes to the VP, Fleet Services

Conduct required DOT monthly safety meetings and other training as needed/required

Maintain documentation of all DOT related activities, including but not limited to monthly safety meetings

Manage and maintain the Company's external Driver's Qualification files system

In collaboration with external partner, administers the MVR review process

Support field activities through data analysis and reporting to maintain compliance.

Develop tactics relevant to the execution of fleet safety strategies

In addition to the Director, Fleet Services, this role serves as an internal program leader and subject matter expert (SME) for DOT, monitoring emerging trends, programs and issues, communicating and educating others on DOT and Fleet Safety topics.

Fosters a culture of safety through ongoing organizational communications and education.

Builds effective partnerships with external organizations to support DOT and Fleet Safety efforts.

Advises managers on compliance with applicable codes, laws, regulations, or standards.

(15%) Regulatory

Schedule regulatory physics testing with outside vendors

Ensure all fire alarms, fire extinguishers, and fire suppression systems inspections are up to date.

(10%) Other Duties and Projects as Assigned