Accounts Payable Specialist

Accounts Payable Specialist

TOTE Resources | Tacoma, WA Department: Finance Position Type: Full-Time, non-exempt Schedule: Hybrid Schedule – 4 Days In Office, 1 Day Remote (after onboarding and training) | Standard Business Hours

Join Our Team

TOTE Resources is seeking a detail-oriented , customer-focused , and highly organized Accounts Payable Specialist to join our Finance team. This is an exciting opportunity for an accounting professional who enjoys working in a collaborative environment, managing high-volume transactions , and contributing to the financial success of a dynamic organization.

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of invoices , maintaining strong vendor relationships , supporting month-end close activities , and driving continuous process improvements within the Finance team.

What You'll Do

Accounts Payable Operations

Process high-volume invoices accurately and efficiently

Review and match invoices to purchase orders

Verify approvals and ensure compliance with internal controls , company policies, and procedures

Research and resolve invoice discrepancies, payment issues, and vendor inquiries.

Monitor aging invoices and proactively manage payment deadlines.

Reconciliations & Financial Support

Perform vendor statement reconciliations and resolve outstanding items

Assist with month-end close

Support annual audits by preparing documentation and responding to audit requests.

Collaboration & Process Improvement

Partner with cross-functional teams to ensure accurate expense reporting and payment processing.

Provide exceptional customer service to vendors and internal stakeholders.

Identify and implement process improvements that increase efficiency, accuracy, and compliance.

Support continuous improvement initiatives within the Finance department.

Required Qualifications

3+ years of Accounts Payable experience , preferably in a high-volume environment .

Strong knowledge of accounts payable , invoice processing , and account reconciliations .

Experience working with ERP systems or accounting software.

Proficiency in Microsoft Excel , including VLOOKUP , XLOOKUP , formulas, filters, and data analysis.

Strong organizational , analytical , and problem-solving skills .

Exceptional attention to detail and commitment to accuracy.

Ability to manage multiple priorities and consistently meet deadlines.

Strong written and verbal communication skills .

Commitment to providing outstanding customer service .

Preferred Qualifications

Experience with Infor FSM, EAM, ABBYY Vantage, or Similar ERP Systems

Knowledge of 1099 reporting and vendor tax compliance .

Experience supporting month-end close and audit preparation .

Familiarity with electronic invoice workflows , invoice automation , and paperless AP systems .

Experience in transportation, maritime , logistics , or related industries.

Key Competencies

Accounts Payable

Invoice Processing

Vendor Management

Account Reconciliation

Month-End Close

Financial Reporting

ERP Systems

Internal Controls

Data Accuracy

Microsoft Excel

Problem Solving

Communication

Time Management

Organization

Process Improvement

Customer Service

Audit Support

1099 Reporting

Compensation

The salary range for this position is $35,844 to $62,830 annually , with an expected target salary range of $55,000 to $60,000 per year .

Compensation will be determined based on several factors, including education , relevant work experience , work location , internal equity , and the specific responsibilities of the position .

Benefits

As part of the team, full-time employees will receive a comprehensive benefits package, including:

Health, Dental, and Vision Insurance

Life Insurance

Short-Term Disability

Employee Assistance Program (EAP)

401(k) with Company Match and Discretionary Funding

Tuition Reimbursement

Supplemental Parental Leave

Jury Duty and Bereavement Leave

Time Off & Additional Benefits

Minimum of 10 days of vacation annually

10 days of sick leave

10 paid holidays plus 1 floating holiday every 12 months

Eligibility for an annual discretionary bonus (based on eligibility)

Why Join TOTE Resources?

We offer more than just a paycheck - we offer the opportunity to build a long-term, rewarding career with an industry-leading organization.

Career Growth and Development Opportunities

Collaborative and Supportive Team Culture

Hybrid Work Flexibility

Stability Within a Well-Established Organization

Opportunity to contribute to a company known for operational excellence , innovation , and customer service

Schedule & Work Environment

Full-time position

Hybrid schedule: 4 days onsite / 1 day remote

Standard business hours with flexibility as business needs require

Located in Tacoma, Washington

Equal Opportunity Employer

TOTE Resources is an Equal Opportunity Employer – Affirmative Action and a VEVRAA Federal Contractor. We are committed to fostering a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran .

TOTE Resources is a drug-free workplace and participates in the E-Verify Employment Verification Program.