IT Coordinator – Technology Project Coordinator

Summary

Our client is seeking a highly organized and technically driven Technology Project Coordinator to support bond-funded technology projects within the Los Angeles Community College District . This role will serve as a key support resource for the Technology Project Management team by coordinating project documentation, scheduling meetings, tracking project progress, and assisting with the successful delivery of multiple IT infrastructure and technology initiatives.

The ideal candidate will have experience coordinating multiple IT projects simultaneously, particularly within construction, engineering, or capital improvement environments. This individual should possess strong communication, organizational, and technical coordination skills, with the ability to support projects from planning and design through closeout.

Duties & Responsibilities

Project Coordination & Support

Support the coordination and execution of 5–10 IT projects simultaneously, varying in size and complexity

Assist Technology Project Managers with project tracking, scheduling, and deliverable management

Coordinate with internal teams, stakeholders, vendors, and consultants to support project completion

Provide timely project updates, status reports, and documentation throughout the project lifecycle

Organize and maintain project folders, records, and technical documentation

Project Documentation

Assist in preparing and maintaining project initiation forms and project schedules

Support risk identification and mitigation tracking efforts

Review and help develop IT-related contract documents and project deliverables

Assist with technical scope development for various IT infrastructure projects

Support review and coordination of project submittals and approvals

Meeting Coordination & Communication

Schedule and coordinate project meetings with stakeholders and project teams

Create meeting agendas and document meeting notes/minutes

Coordinate with stakeholders to finalize and distribute meeting documentation

Develop reports, presentations, and project communication materials as needed

Budgeting, Scheduling & Reporting

Assist with tracking project budgets, schedules, and overall program performance

Coordinate with Asset Management teams regarding inventory and asset tracking

Maintain project status reporting related to construction and technology project schedules

Assist with change order review and evaluation alongside Project Managers and Cost Estimators

Update risk logs and assist in identifying mitigation strategies

Technology Project Support

Support projects related to:

Networking and communications infrastructure

Wireless and cellular deployments

Physical security systems (IP cameras and access control)

VoIP and IP-based communications

Enterprise device deployments

Server and endpoint infrastructure

Asset management and technical inventory tracking

Qualifications & Requirements

Required:

Minimum of 3 years of experience coordinating and managing multiple IT projects

Experience working within capital improvement programs and familiarity with relevant codes and standards

Experience integrating technology within construction and engineering projects

Experience coordinating multiple IT projects of varying size and complexity

Experience supporting projects throughout all phases of the project lifecycle, including planning, design, execution, and closeout

Experience supporting technologies including:

Network infrastructure

Servers

VoIP systems

CCTV systems

Audio/Visual systems

Storage systems

Wireless technologies

Strong organizational, communication, and documentation skills

Ability to manage multiple priorities in a fast-paced environment

Preferred:

Certifications in technology and/or project management related fields

Familiarity with public bidding and contracting processes

Experience working on publicly funded programs or projects

Experience facilitating or coordinating end-user training sessions

Employment Type: Full time

Location: Los Angeles, CA