HR Coordinator

Job Description:

1.0 Position Objective:

The Human Resources Coordinator supports the daily operations of the Human Resources department through accurate administration of employee records, timekeeping and payroll support, recruiting coordination, onboarding, benefits and leave documentation, training records, and employee communications. This position serves as an accessible first point of contact for routine employee inquiries, ensures timely follow-through, and escalates complex or sensitive matters to the HR Generalist or HR Manager. The Coordinator contributes to an organized, compliant, and positive employee experience.

2.0 Essential Functions :

HR Administration & Employee Support

Maintain accurate and confidential personnel, medical, training, and electronic HR records in accordance with company policies, record retention requirements, and applicable regulations.

Administer employee access badges and maintain visitor and temporary employee access records to support facility access and security requirements.

Coordinate and administer Personal Protective Equipment (PPE) programs, including employee uniforms, safety shoes, and safety glasses, ensuring timely distribution, documentation, and compliance with established requirements.

Prepare and distribute company-wide written communications, including memos, monthly newsletters, HR announcements, and bulletin board updates.

Maintain HR bulletin boards, forms, templates, and employee-facing communications to ensure information is current, accurate, and accessible.

Process routine employee status changes, employee offboarding checklists, and employment verification requests in accordance with established HR procedures and approval processes.

Payroll

Review Dayforce time and attendance records, identify missing punches or exceptions, and follow up with supervisors and employees before payroll deadlines.

Support biweekly payroll preparation, payroll changes, deductions, and routine reporting; escalate discrepancies to the appropriate payroll or HR contact.

Maintain accurate documentation of approved timekeeping corrections and recognition payments.

Recruiting, Staffing & Onboarding

Coordinate interview schedules, candidate communications, and recruiting workflow updates in Workday.

Assist with pre-employment background checks, drug screening, and temporary staffing agency communications under HR direction.

Prepare onboarding materials, coordinate orientation and IT/access setup, and complete and retain required new-hire documentation, including Form I-9 in accordance with company procedures.

Support new-hire orientation and guide employees to benefit enrollment resources; track 30-, 60-, and 90-day check-ins.

Benefits & Leave Coordination

Provide employees with routine benefits and enrollment information and direct plan interpretation or complex questions to appropriate resources.

Track leave requests, required forms, status updates, and return-to-work documentation in coordination with the HR Generalist, HR Manager, and leave administrator; do not independently determine leave eligibility.

Assist with open enrollment communications and benefit-related recordkeeping.

Training, Compliance & Engagement

Schedule training, maintain HSI learning records and training matrices, and follow up on overdue assignments.

Prepare HR documentation and routine reports for internal reviews, audits, and compliance activities under HR leadership direction.

Coordinate employee recognition, engagement activities, plant communications, and events such as United Way initiatives.

Complete other duties as assigned or directed.

3.0 Qualifications:

2+ years of previous work experience in human resources or a related field.

Associate degree in human resources, business, or related field, or an equivalent combination of education and experience; bachelor’s degree preferred.

One to three years of HR, payroll, administrative, or related experience preferred.

Strong organization, attention to detail, confidentiality, follow-through, and employee service skills.

Effective verbal and written communication with employees, supervisors, and external partners.

Proficiency in Microsoft Office; experience with HRIS, timekeeping, recruiting, or learning systems preferred.

Ability to manage competing deadlines, exercise sound judgment, and escalate issues appropriately.

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.